2023 Concessions & Exhibits Manual

This information is for 2023 Minnesota State Fair licensed concessionaires and exhibitors. All information is subject to change.

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INTRODUCTION

The Minnesota State Fair has established a tradition of providing high-quality family entertainment that is clean, wholesome and fun, with a commitment to total guest satisfaction. As a member of the Minnesota State Fair team, you have been selected and licensed to help us continue the high standards established by this Great Minnesota Get-Together. We look forward to working with you to help carry on this tradition of excellence in your operation and the environment you help create.

This manual is designed to inform you of State Fair policies and procedures. This manual and Minnesota State Agricultural Society Rules are made a part of each license agreement by reference. Both are meant to foster better fair operations, and it is each licensee’s responsibility to be familiar with these policies, procedures and rules.

We hope your experience at the Minnesota State Fair is a pleasant one.

Department Contact Information

Accessibility Guest Services

accessibility@mnstatefair.org
651-288-4448

Attractions Department

sales@mnstatefair.org

651-288-4456

Concessions & Exhibits Department

sales@mnstatefair.org

651-288-4456 (phone)

Emergencies (fire, police, medical)

911

Employment Center & Department

employment@mnstatefair.org

651-288-4475

Facilities Department

651-288-4499

General Information

fairinfo@mnstatefair.org

651-288-4400

Guest Relations

guestservices@mnstatefair.org

651-288-4559

Media & Marketing Department

media@mnstatefair.org

651-288-4321

Midway Office

651-288-4491

Police (Information)

651-288-4500

Police (Non-Emergency)

651-291-1111

Sanitation Department

651-288-4442

Sponsorships

sponsorships@mnstatefair.org

651-288-4306

Telephone Department (Orders)

651-288-4457

Telephone Department (Repairs)

651-642-2418

Ticket Office

tickets@mnstatefair.org

651-288-4467

Touring Promotional Exhibits

sponsorships@mnstatefair.org

651-288-4306

Utility Office

651-288-4445

Minnesota State Fair Staff

Renee Alexander, CEO
Pam Simon, Sales Director
Nikki Hines, Midway, Kidway & Attractions Manager
Danielle Dullinger, Food & Beverage Manager
Jennifer Holmes, Concessions Office Manager
Melissa Varriano, Sponsorships Supervisor
Bailey Anderson, Merchandise Vendor & Exhibits Supervisor
Julie Samec, Sales Assistant Specialist
Emily Quam, Events Supervisor
Jacob Bryant, Events Specialist
Nick Juaire, Events Specialist

Concessions & Exhibits Department Location

We are located in the Administration Building at 1292 Cosgrove St.

Superintendents

Superintendents are employed to assist concessionaires and exhibitors with setup and teardown, to interpret display guidelines, to respond to any questions and concerns you may have, and to ensure that rules and regulations are observed. They will make rounds to be of assistance and are your first point of contact immediately prior to and during the fair.

Building/Area Office Location

Agriculture Horticulture Building: Southwest side of rotunda
Coliseum: Southwest corner of building
Creative Activities Annex: Southeast corner of Home Improvement Building
Dairy Building: North side of building
Eco Experience: East side of building
Education Building: West side, north of front entrance
FAN Central: Southwest corner of building
Food Building: North side, between the Food Building and the Garden
Grandstand (1st and 2nd Floors): First floor of building, northeast corner
Home Improvement Building: Southeast corner of building
International Bazaar: Southeast side of the stage
Machinery Hill: In Eco Experience, east side of building
Merchandise Mart: Southwest corner of building
Mighty Midway: North side of Midway
Pet Pavilions: In Eco Experience, east side of building
West End Market: West end, south side, north of restrooms

POLICIES

Minnesota State Fair management reserves the right to interpret and apply these policies, procedures and rules as it deems appropriate in the best interest of the public and furtherance of the fair’s statutory duties.

The State Fair board of managers authorizes the licensing of privileges to serve the comfort, convenience, pleasure, needs and wishes of the State Fair’s large and diverse audience. Fair management reserves the right to prohibit the showing of any attraction, exhibit, concession or animal that may be falsely entered or represented, or to remove any attraction, concession, exhibit, sign, display material, merchandise, animal or advertising if it is contrary to law or a violation of the State Fair’s valid interest in providing for the health, safety, protection and best interest of the public. Privileges will not be licensed, nor will business pursuits be permitted, which are not conducted safely, ethically and in a manner consistent with the mission of the fair, as determined by the State Fair. The board of managers and concessions & exhibits department staff will use every precaution to guard against extortion practiced upon patrons of the State Fair.

A violation of the terms and conditions of a license agreement or the rules, policies and procedures of the Minnesota State Agricultural Society (Minnesota State Fair) in its Rules and/or Concessions & Exhibits Manual may cause the full amount of a license to become due and lead to a revocation and forfeiture of all privileges therein granted to a licensee, in which case all sums paid or to be paid shall become the property of the Minnesota State Agricultural Society as liquidated damages and cause will be created for expulsion of the licensee from the fairgrounds as fair management may direct. The Society shall have a lien on all property kept, used or situated upon premises assigned for licensee use on the State Fairgrounds for any unpaid fees due the Society and any damages sustained by the Society by breach of license by a licensee.

State Fair license agreements, any portion(s) thereof, as well as the privileges, duties, responsibilities, obligations and interests granted therein, may not be assigned, sublet, sold, transferred, devised by will, hypothecated or otherwise disposed of, except with the written consent of the Minnesota State Fair, nor may licensees subcontract or sublet space or license privileges to any other person or firm. Obligations provided for in licenses, including, but not limited to, payments for insurance, utilities and/or special services, shall remain the obligation of the initial licensee regardless of approved assignment.

Licenses are issued to, and in the name of, a company, corporation, organization, institution, agency or individual (of legal age) with a designated principal (i.e., owner, president, CEO or executive director). The principal has primary legal and decision-making authority and responsibility, must sign the exhibit or concession license and all related business documents, and the physical, on-site presence of the license principal, or State Fair approved agent of the license principal, is a condition precedent to the granting of a license.

The license principal may request authorization from the State Fair to have a secondary agent (i.e., manager, division or department head, assistant or secretary) designated on a license to speak for and conduct day-to-day exhibit, concession or attraction business on behalf of the license principal, on-site at the fair in the absence of the license principal, but the agent may not execute (sign) a license on behalf of the license principal. Also, if or when a license principal is no longer willing, able or interested and discontinues active involvement in daily exhibit, concession or attraction operation, the secondary agent does not ascend to become the license principal; the license becomes null and void, and the State Fair reserves the right to assess and appraise the continued viability of the exhibit, concession or attraction and its operation.

In the event a licensee should sell all or part of its concession, exhibit or attraction business to a third party and/or the current owner(s) should, for any reason, cease to be active in the daily management and operation of same, the State Fair, at its sole option, shall have the right to terminate the license by giving the licensee written notice of cancellation.

All licensees are independent contractors in their relationship with the Minnesota State Fair. All aspects of a licensee’s operation, including, but not limited to, staff conduct and appearance, maintenance of appropriate and reasonable sound levels, handling consumer complaints, hours of operation and any other requirements placed on the licensee by the State Fair are the responsibility of the licensee.

Concessionaires and exhibitors agree to comply with all Minnesota State Fair policies and protocols (including health, safety and security) in place at the time of the 2023 State Fair, and acknowledge that policies and protocols may be updated between time of license being issued and the State Fair.

LICENSEES, FEES AND FORMULAS

All exhibits, concessions and attractions on the Minnesota State Fairgrounds are licensed and regulated by the fair’s concessions & exhibits department. All license information, such as business name, address, telephone number(s), email address, etc., is public record and available to the public upon request.

Each license is issued for the exhibition or sale of specific goods, products and/or services. You may only sell or exhibit what has been approved in writing and is reflected on your license agreement. You may not advertise or distribute information on behalf of any third party. The sale or exhibition of unapproved products or services may result in license cancellation. Requests for product adjustments or additions must be received by June 7, 2023. (The deadline is May 5 for food and beverage products.)

The Minnesota State Fair does not grant exclusivity to any commercial exhibitor or concessionaire for any product or service.

The State Fair shall designate the area(s) where each licensee may present their attraction, concession and/or exhibit during the State Fair. The location(s) shall be selected solely by the Minnesota State Fair through its authorized agents or officers, who shall at all times have free access to each licensee’s area(s) of operation for the purpose of inspection and to ensure compliance with license terms and conditions, as well as State Fair rules, policies and procedures.

All licenses specify the maximum size of subject concession, exhibit and attraction sites, and all business dealings are to be conducted within the confines of the site designated on your license agreement. No structure, stand or booth may exceed the dimensional limits indicated on the license. Products, displays, signs and/or equipment may not be stored or placed outside or on the exterior of any concession or exhibit without the prior approval of the concessions & exhibits department.

The site(s) assigned for use under any license may not be occupied until the original copy of the license has been signed by the license principal whose name appears on the agreement, and it is returned to the concessions & exhibits department with the required payment. Consult your license for specifics regarding license fees, deposit deadlines, etc.

Types of license agreements issued by the concessions & exhibits department:

Concession: Issued to persons or firms that sell, make deliveries or accept deposits for future delivery from their assigned site(s) during the period of the State Fair. Except as noted below, concession license fees are based on the front footage of the site(s) assigned for use.
Exhibit: Issued to persons or firms that display goods, machinery, products and/or services for advertising purposes only. Those operating under exhibit licenses are permitted to take orders but may not make retail sales or engage in deposit acceptance, contribution solicitation, acceptance of payments of any kind for future delivery or delivery of products or services from assigned premises during the period of the State Fair. Exhibit license fees are based on the front footage of the site(s) assigned for use.
Institution Exhibit: Issued to institutions or organizations whose exhibits, at the discretion of the concessions & exhibits department, qualify as educational or as a service to the State Fair and/or its patrons. No retail sales, order taking, deposit acceptance, contribution solicitation or product or service deliveries are allowed under the terms of this type of license. Licenses will require a showing of qualification. Institution Exhibit license fees are based on the front footage of the site(s) assigned for use.
Percentage Concession: Issued to food, beverage, souvenir, novelty, amusement, game and attraction concessionaires, whose license fees are based on a percentage of gross receipts, after removal of applicable tax. Credit card transaction, surcharge, convenience and/or processing fee(s) may not be deducted from gross receipts.
- All percentage concessionaires must report their gross receipts, including any/all credit card transaction, surcharge, convenience and/or processing fee(s), on a daily basis for the previous business day between 7 a.m. and 2 p.m. at the Concession Check-In Office at the front of the Admin Too building (follow the signs outside the building). Final settlement under the terms of such licenses may be made between 8 p.m. and 10 p.m. on Labor Day, Sept. 4, or between 8 a.m. and 2 p.m. on Tuesday, Sept. 5. Non-compliance shall be cause for immediate cancellation of license and lead to an automatic revocation of privileges granted to the licensee.
- Concessionaires operating under a percentage license fee formula agree that all books, financial statements, source documents, accounting, financial, supply and other records relevant to their operations at the State Fair shall be open and available for audit upon request by the Minnesota State Fair or its auditors. Such records shall include, but not be limited to, copies of supply invoices, daily receipts and disbursement records.
- The State Fair may use any reasonable audit procedures it deems appropriate, may monitor all sales activities and shall be permitted access to concession premises at any time for such purposes.

ADDENDA

If your electric, sewer or water consumption requirements are beyond the amount specified in your request for utilities, an addendum will be made to your license to recover the cost for added service. Please be sure at the time you request these services that all requirements have been considered.

An addendum may also be made to your license for insurance coverage if an acceptable insurance certificate is not submitted to the concessions & exhibits department by the date specified. In this case, the fair will provide coverage through its group insurance policy for an added fee. (Reference insurance information below.)

ASSESSMENTS

A utility assessment program is in place to fund proper maintenance, expansion and upkeep of fairgrounds utilities (water, sewer and electric infrastructure), and a reasonable portion of these system costs is shared by concessionaires and exhibitors. Assessments are based on site front footage and a rate structure based on level of demand for each form of utility. All concessionaires and exhibitors participate at one of four rate levels. Assessment billings are based on the licensee’s site size and utility service consumption from the previous year. This does not apply in the first year as a licensee, but will for all subsequent years.

The environmental assessment program defrays a reasonable portion of state and county taxes levied based on how much trash is generated by fair operations. All concessionaires and exhibitors participate in this program at one of the four rate levels, and the rate structure is based on the type of license issued.

All concessionaires and exhibitors participate in both assessment programs.

MISREPRESENTATION

Misrepresentation or sublet of any type, including, but not limited to, attraction, exhibit or concession ownership, products and/or services offered, operation, mechanical condition or appearance shall be grounds for license cancellation, forfeiture of any payments made and immediate removal from the State Fairgrounds. Additionally, the affected licensee shall waive all claims for damages against the State Fair, its officers, agents and employees.

GATE ADMISSION AND VENDOR PARKING

The State Fair operates an “all pay” gate. Each person entering the fairgrounds, including employees and delivery personnel, must have an admission ticket each day. No passes or complimentary tickets of any kind are provided by the State Fair.

Vendor Pre-Fair Discount Gate Admission Gates

Vendors may purchase pre-fair discount gate admission tickets ($14 each, a savings of up to $4) online, in person or by mail order. There is a 50-ticket limit for in-person sales. If you need to purchase more than 50 tickets, please use mail order or purchase via your licensee portal. Pre-fair discount gate ticket prices subject to change.

*NOTE: Pre-fair discount gate admission tickets are not refundable.

Vendor Parking Vouchers

Licensed concessionaires and exhibitors can purchase vendor parking vouchers for $20. This is not a discounted rate. Parking in State Fair public lots is on a first-come basis and is not guaranteed or reserved with a voucher. You will need a voucher for each day you wish to park in a State Fair parking lot.

A separate mail-in order form with more detailed information regarding pre-fair discount gate admission tickets and vendor parking vouchers will be provided to you via mail in June. We encourage you to take advantage of this opportunity to obtain admission tickets and vendor parking vouchers.

Refunds

Pre-fair discount gate admission tickets and vendor parking vouchers are not refundable.

HOURS OF OPERATION AND STAFFING

No concession, exhibit or attraction may be open prior to 7 a.m. on the first day of the State Fair without the prior written consent of the concessions & exhibits department.

The expectation of fair guests is that they are entitled to experience the exposition in its entirety regardless of the day and time they visit the State Fair. All exhibitors and concessionaires have an obligation to have their concessions, exhibits, attractions and display areas open, staffed and in full operation every day of the State Fair during the following hours.

All exhibit buildings and areas of the fairgrounds (including Machinery Hill) will be open from 9 a.m. to 9 p.m. daily (8 p.m. on Labor Day), except as noted below.

Adventure Park*: 9 a.m. to 11 p.m. daily (Labor Day until 9 p.m.)
Food Building: 8 a.m. to 9 p.m. daily (Labor Day until 8 p.m.)
Kidway*: 9 a.m. to 10 p.m. (Labor Day until 8 p.m.)
Mighty Midway*: 10 a.m. to 11 p.m. (Labor Day until 9 p.m.)
Pet Pavilions: 8 a.m. to 8 p.m.

*Daily closing times may vary. Ticket booths close 1/2 hour before rides and games close.

All concessions, exhibits, attractions and display areas must be closed and shuttered from 11 p.m. to 7 a.m. daily unless authorized by the concessions & exhibits department.

Labor Day

All concessions, exhibits, attractions and displays must be open, staffed and in full operation until 8 p.m. or the designated closing time noted above.

Weather

In the event of rain, outside exhibitors and concessionaires may cover and protect their merchandise but must continue to staff their exhibit or concession. (Note: Ticketed attractions and Mighty Midway and Kidway rides and attractions may adhere to other weather policies. Please consult with your assigned Minnesota State Fair representative.) We encourage every vendor to have their own severe weather policy/plan for their exhibit or concession. If there is an imminent threat due to severe weather, the State Fair empowers each vendor to implement their policy/plan, which may include shutting down the exhibit or concession and seeking shelter if necessary. Unless the State Fair issues a fairgrounds-wide directive to shut down and seek shelter, exhibitors and concessionaires may choose to continue operation. Once severe weather has passed (if your business chose to halt operation), you must reopen for business for the remainder of operating hours. Important updates will be listed on the Updates page of the State Fair website. We also encourage all vendors to sign up for our Emergency Texting Service, where we may share important updates. To sign up, please email sales@mnstatefair.org.

For vendors located within a severe weather shelter, please note that you may see an influx of guests during a severe weather event. Additionally, severe weather shelters can be utilized after core operating hours (9 a.m. to 9 p.m. for most buildings), and the building is subject to reopen even though concessions and exhibits have already closed for the day. Please ensure your merchandise is secure in the case of such an event.

Security

We encourage every vendor to have their own safety and security policy/plan for their exhibit or concession. If there is an imminent safety or security threat, the State Fair empowers each vendor to implement their policy/plan, which may include shutting down the exhibit or concession and seeking shelter if necessary. Once the safety or security threat has passed (if your business chose to halt operation), you must reopen for business for the remainder of operating hours. Please note that it is our expectation that all vendors are open from 9 a.m to 9 p.m. daily (8 p.m. on Labor Day). The Minnesota State Fair has the authority to issue a fairgrounds-wide or targeted area directive to shut down, which vendors must comply with if directed to. We encourage all vendors to sign up for our Emergency Texting Service, where we may share important updates. To sign up, please email sales@mnstatefair.org.

PERSONNEL REQUIREMENTS

Persons working in any concession or exhibit are considered the employees of the licensee. Licensees are responsible for the acts, errors, omissions, representations, appearance, conduct and behavior of their employees. Licensees are also responsible for their employees’ compensation and unemployment coverage, social security taxes and other federal and state employment requirements. Independent contractor relationships or subleases between license holders and their employees are prohibited.

Licensees and their staff must be clean and neat in their personal appearance, hygiene and dress at all times during the operation of any concession or exhibit. Wearing uniform apparel is encouraged and should be provided whenever possible.

Impolite, foul or abusive language or conduct will not be tolerated, nor will the use of alcoholic beverages or drugs while on duty.

The Minnesota State Fair strongly supports the human dignity of each individual. It therefore condemns, opposes and will not tolerate any behavior from any member of its community which constitutes discourtesy toward or unnecessary touching of fair employees and/or fair guests, sexual harassment, offensive behavior or workplace violence.

GROUNDS PERMITS FOR OVERNIGHT STAYS & SECURITY

Licensees who wish to have personnel stay in their concession, exhibit, building or at their display site overnight (between the hours of 11 p.m. and 7 a.m.) must first submit a list of personnel to the concessions & exhibits department for approval. Grounds permit identification badges will be issued to approved personnel and must be worn at all times. Personnel must remain in the area to which they are assigned.

Licensees who are planning to hire their own off-duty officers or security staff must receive pre-approval from the Minnesota State Fair Police Department.

Please email Assistant Police Chief Michael Coffey at michael.coffey@msfpd.org with the following information by Aug. 11, 2023:

Company and name of licensee, contact phone and email address
Location of site on fairgrounds to include block and lot number
Name of security company or off-duty officer with anticipated days and work hours

After we review your information, we will send an email in response to your request.

Public safety personnel will be patrolling the grounds throughout the night. Unauthorized or unidentified persons will be asked to leave the grounds immediately.

INDEMNIFICATION

The Minnesota State Fair assumes no responsibility for any accident, injury or mishap which may befall you, your employees or fair guests.

The State Fair will not be responsible for losses or the security and protection of property and merchandise belonging to license holders anywhere on the fairgrounds. Minnesota State Fair Police will provide general patrol duties from Monday, Aug. 7 through Wednesday, Sept. 6. However, it is strongly advised that license holders take adequate steps to prevent theft or damage to their property. Any loss or damage should be reported to State Fair Police at 651-291-1111 immediately upon detection.

Licensees shall waive any claims against the State Fair for liability arising out of any damage done to their concession, exhibit, products or property from any cause. The risk of loss occasioned by all the operations, installations, acts, errors and omissions of the licensee or the employees and agents of the licensee on the State Fairgrounds shall be that of the licensee, not the State Fair. Licensees shall not seek contribution, damages or indemnification from the State Fair for any loss so occasioned.

Licensees shall assume all liability for injury to persons, including death, and for damage to property arising from accidents or other causes incident to movement, setup, teardown and operation of their exhibit or concession on the State Fairgrounds and release the State Fair from any liability, including, but not limited to, liability for licensee’s employees and to its workers’ compensation insurance carrier for injuries sustained by licensee’s employees in the course and scope of their employment.

It shall be the duty of licensees, support equipment and service contractors, and their insurers, to protect, defend with counsel acceptable to State Fair, indemnify and hold the Minnesota State Fair harmless from all damages, costs, attorney and court fees, and other claims arising out of their actions, errors, omissions, movement, set up, tear down and operation of their exhibit, concession or support equipment and/or provision of service(s) on the Minnesota State Fairgrounds.

INSURANCE

General Liability Insurance

All exhibitors and concessionaires licensed by the Minnesota State Fair must have occurrence form commercial general liability insurance coverage on their activities and operations at the fair. Coverage requirements:

Minimum of $1 million combined single limits per occurrence, $2 million annual aggregate, insuring against claims for bodily injury and property damage.
Where applicable, exhibitors and concessionaires must also have coverage insuring against claims for products liability and products/completed operations.
The Minnesota State Fair and Minnesota State Agricultural Society must be named as “additional insured” with respect to licensee operations/activities on their insurance certificate. Listing the Minnesota State Fair as the Certificate Holder is not acceptable.

In the event we do not receive a certificate reflecting acceptable general liability insurance coverage, or as an alternative to providing your own coverage, you may be added to the group general liability insurance policy established for Minnesota State Fair’s exhibitors and concessionaires. Such coverage is in excess of any coverage you may have. If approved for coverage, $85 will be added to your license invoice for the first exhibit or concession site and $50 for each additional site. This group policy does not provide workers’ compensation coverage.

These rates are subject to change.

Workers’ Compensation Insurance

All exhibitors and concessionaires licensed by the Minnesota State Fair are required to provide a certificate giving proof of workers’ compensation insurance coverage in compliance with requirements of Minnesota Statutes Chapter 176 or provide evidence of their exemption.

General Insurance Requirements

The concessions & exhibits department must receive a certificate(s) of insurance from your carrier(s) by July 1, 2023 (upload to your portal or emails at sales@mnstatefair.org).
Certificate(s) provided must cover the period from Aug. 24 through Sept. 4, 2023, as well as fair setup and teardown dates. If your license agreement is issued after July 1, a certificate of insurance must be provided within 15 days of the license issue date.
Insurance carriers must provide the State Fair with a minimum of 30 days written notice of any policy cancellation or material change in policy terms.
To expedite insurance processing, please reference your license number and company name as reflected on your license agreement.

STATE FAIR PROPERTY

Licensees may not move benches, picnic tables or trash/recycling containers placed by the State Fair for public use. The movement or damaging of any trees, shrubbery, flowers or other vegetation and decorations on the State Fairgrounds is also prohibited. Licensees may be charged for damage. Licensees are responsible for the maintenance, improvement, repair and restoration of their assigned site.

SMOKING

For the comfort and safety of all, designated smoking areas have been established at convenient locations throughout the fairgrounds. Smoking (including the use of e-cigarettes and vape pens) is permitted only in these areas. Consult a State Fair map for specific locations. Each designated smoking area consists of a bench and receptacle to safely deposit used cigarettes. If you, your employees or volunteers wish to smoke, we require that you utilize these designated smoking area(s) during the Minnesota State Fair. Smoking is strictly prohibited in all public buildings, in the seating area of all entertainment venues, including the Grandstand, Bandshell and Warner Coliseum, and in any indoor or outdoor food & beverage concession areas.

PROHIBITED MERCHANDISE AND PRIZES

The display, sale, distribution or use of weapons (including, but not limited to, firearms, knives, whips, martial arts items, chains, studded jewelry, water pistols, pea and rubber band shooters), fireworks, drug paraphernalia, laser pens and pointers, pornographic or offensive materials of any type, including their use as game prizes, is prohibited unless such display, sale or distribution is specifically authorized under the terms of a license agreement executed by the State Fair. Use of live animals and cigarette lighters as game prizes is also prohibited. Decisions made by State Fair staff will be final.

CONFLICT OF INTEREST

State Fair employees are not allowed to accept any tip, gratuity, gift or merchandise, including food and/or beverages, from any concessionaire, exhibitor, supplier or fair guest. Offering any of these to fair employees will place your participation in the fair and their employment in jeopardy.

TIPS & TIP JARS

Tip jars are not allowed on any bar or service counter. Tips may not be solicited on any bar or service counter but can be accepted if offered and immediately removed from the sight of fair guests. Vendors who utilize electronic payment systems may accept tips, but must provide the guest a clear and easy option to select no tip or opt out of tipping.

DONATIONS AND CONTRIBUTIONS

Donations or contributions may not be requested, solicited or accepted at the State Fair without the prior written approval of the concessions & exhibits department and execution of a license providing for payment of appropriate fees.

RAFFLES

No raffles of any kind are allowed during the Minnesota State Fair.

STOCK SALE

No licensee shall sell or dispose of capital stock in any corporation, concern or organization of any name or character upon the State Fairgrounds.

PROCEDURES

LICENSE CANCELLATION/REFUNDS

The concessions & exhibits department must receive written notice of license cancellation by July 15, 2023, at which time any payments received will be applied to assessment fees invoiced with the license and the remaining balance refunded by Nov. 1. After July 15, all payments received by the fair will be forfeited.

Site(s) assigned for use by a licensee, but not properly set up and ready for business at 9 a.m. on the first day of the fair, as well as failure to have a site open for business and staffed during prescribed operation hours every day of the fair, shall be cause for the site to be forfeited and reassigned with fees previously paid for such license surrendered as liquidated damages.

SETUP AND TEARDOWN

Setup

The State Fairgrounds will be closed to all persons not involved in preparation for the fair beginning Aug. 7, 2023. Authorized persons may enter Gate #0 at Larpenteur and Hoyt avenues on the north side of the fairgrounds, or Gate #7 at Como Avenue and Underwood Street on the south side of the fairgrounds.

Exhibit buildings are open for setup three days prior to the fair during the following hours:

Monday, Aug. 21: 8 a.m. to 5 p.m.
Tuesday, Aug. 22: 8 a.m. to 5 p.m.
Wednesday, Aug. 23: 8 a.m. to 10 p.m.

In some instances, earlier setup may be approved by the State Fair upon request by contacting the concessions & exhibits department.

Any site(s) assigned for use by a licensee must be in the process of setup by 7 p.m. the day before the fair opens and ready for business by 9 a.m. on the first day of the fair. If these deadlines are not met, the fair may reassign site(s) with and retain previously paid fees as liquidated damages.

Overnight security personnel will be on duty in exhibit buildings from 10 p.m. Wednesday, Aug. 23, through 8 a.m. Tuesday, Sept. 5.

Please observe these rules during fair preparation, setup, operation and teardown:

Use only established driveways and streets for access to display lots, exhibit buildings or concession areas.
Do not drive over curbs or across boulevards and sidewalks to park or for access to your concession or exhibit area.
Do not park on sidewalks or boulevards.
Do not use curb cuts designated with the international accessibility symbol as driveways to access concession or exhibit areas.
Do not drive vehicles into State Fair exhibit buildings.
Do not double park.
Do not park at yellow curb areas. Violators may be ticketed and towed.
Outdoor exhibits on Machinery Hill must be set back at least 3 feet from all sidewalks.

Teardown (Labor Day)

Inside Buildings

No exhibit, concession or display may be closed, left unattended or dismantled before 8 p.m. on the last day of the fair. Staff is instructed to prevent any attempt to dismantle exhibits before 8 p.m.

Outside Buildings

All concessions, exhibits and displays must remain staffed, fully intact and operational until 8 p.m. (8 p.m. at Kidway, 9 p.m. at Mighty Midway and Adventure Park).

Vehicles will be allowed through barricades for take down from 10 p.m. to midnight only.

Unless otherwise approved by the concessions & exhibits department, all personal property must be removed from exhibit buildings by 4 p.m. on Tuesday, Sept. 5. Any personal property, temporary structures or portable equipment situated outdoors must be removed from the fairgrounds by Monday, Sept. 18 (personal property in the livestock area must be removed by Sept. 10), or it will be removed or torn down by the State Fair at the licensee’s expense. This includes all vinyl signs, banners, cardboard signs and/or other temporary removable signs. On Monday, Sept. 11, the fairgrounds will only be open on a limited basis. No staff or special services will be available.

PRODUCT PRICES AND COUPONS

Licensees may not change the initially posted price of any item of merchandise, food or beverage sold under their license without the prior written approval of concessions & exhibits department staff, unless previously approved in writing as part of an authorized State Fair promotion.

Coupons represent a change in price and, as such, any use of paper or digital coupons (including social media promotions), other than Minnesota State Fair-issued coupons (e.g., Blue Ribbon Bargain Book coupons), is not permitted.

The prices of all products and services (merchandise, food, beverages, services, etc.) sold or dispensed from any concession must be plainly marked in a visible manner. Price signs, tags or lists must be professionally produced, positioned in clear public view and be of a size and placement approved by the concessions & exhibits department.

Sales tax should be itemized separately on price signs, lists, menus and tags. If you include tax in the selling price, you must post a sign, or indicate on your menu, that “all prices include sales tax” so customers know they are being charged tax.

BOOTHS AND STRUCTURES

Inside Buildings

The fair establishes the boundaries for most indoor sites with back and side drapes. Back drapes are usually 8 feet tall, and side drapes are 3 feet tall. This will vary with some center aisle and perimeter wall booths. Concessionaires and exhibitors may be required to provide their own build-outs in certain facilities where no pipe and drape is provided. (Reference Indoor Booth Guidelines – Appendix C)

Showcases must be in good repair and adequately lighted. All tables and counters must be clean, neatly covered and professionally draped or finished to floor level on all sides exposed to the public. Storage or placement of merchandise must be confined to the licensee site and concealed from public view. Carpeting placed in booths must be clean, taped down on all edges and must not exceed the licensed booth size. Contact the concessions & exhibits department for current standards information.

Those licensed for exclusive use of space in a fair-owned building, or who have been approved to install permanent fixtures, displays or equipment in same, are responsible for fixture removal and site restoration, as well as maintenance and improvement (e.g., painting, cleaning, structural repairs, etc.), at their own expense.

Outside Buildings and Structures

Those licensed for outside sites are required to provide their own structure(s) and equipment, which must meet State Fair specifications and standards. Food and beverage concessions must also comply with the standards of the Minnesota Departments of Health and Agriculture. Contact the Minnesota Department of Health at 651-201-4500 or the Minnesota Department of Agriculture at 651-201-6027 for current standards information.

All stands and structures must be professionally constructed, in good repair, well-maintained, structurally sound, neat in appearance and meet current Minnesota Uniform Fire Code, as well as applicable State building, electrical, safety, disability access and sanitation codes. Structures not complying with the provisions of this policy may be ordered to be torn down and/or removed.

Services you may need, such as electricity, gas, water, sewer, etc., must be arranged for and undertaken at your own expense. Contact the concessions & exhibits department for more information.

All excess exhibit/concession boxes, cartons, window coverings, merchandise, etc. must be placed in an enclosed storage area out of public view. Visual screening to hide service equipment and storage from public view immediately adjacent to concessions and exhibits must have the prior approval of the Minnesota State Fair with respect to dimensions and appearance and, if approved, must be designed with complementary artwork and colors to blend with the appearance of the exhibit or concession.

Where appropriate, trailers and other portable concessions must have proper perimeter skirting to hide the undercarriage, wheels, chassis, trailer hitch, etc.

Anyone owning personal property on the State Fairgrounds, whether portable or fixed, must properly secure it during both the fair and non-fair periods. The concessions & exhibits department must be provided with keys for access to fixed facilities in the event of an emergency. Failure to do so will result in a request for removal of such property.

Keys for portable (temporary) facilities must be provided to the concessions & exhibits department when they are first placed on the fairgrounds. Utility services will not be provided without keys for access.

Tents

Tents, canopies, awnings or umbrellas will not be allowed in any exhibit building. If approved for outdoor use, tent structures must be made for commercial use and properly anchored. Call Gopher State One-Call at 800-252-1166 or at gopherstateonecall.org before pounding stakes.

MAINTENANCE, REPAIR, REMODELING AND IMPROVEMENT REQUESTS/PERMITS

Approval must be obtained from the State Fair for any work a licensee wishes to undertake on the fairgrounds, including all remodeling, new construction, maintenance, improvements, excavation, equipment or tent installation, whether to portable (temporary) or permanent facilities, particularly when involving utilities. This process requires approval by the concessions & exhibits department, from which the permit request form is available upon request. Forms for the work to be undertaken must be submitted along with photos, drawings, specifications and complete architectural plans signed by an architect, when required. If approved, a permit will be issued, and all permit fees must be paid before any work may be initiated.

GOPHER STATE ONE-CALL

Minnesota State Statutes require anyone who engages in any type of excavation (e.g., digging, landscaping, planting, removal of shrubs or any ground materials, grading, leveling or pounding tent or guy wire stakes) to provide at least 72 hours advance notice, excluding weekends and holidays, to Gopher State One-Call. Please contact them at 651-454-0002 in the Twin Cities metro area or 800-252-1166 or at gopherstateonecall.org. Note there are underground fiber optics and any damage to these by vendors could be at vendor’s expense.

UTILITIES

A request for electric, water, sewer and/or telephone service must be made each year, and licensees will be responsible for all utility consumption, service and assessment costs. Returning licensees will be charged utility fees based on their previous year’s usage. If there are changes to your utility needs, contact the utility department at 651-288-4445 or the telephone department at 651-288-4457.

During the course of the fair, each exhibit and concession site will be visited by utility department staff to verify utility service usage and consumption. Invoices or refunds will be issued for any variations from original charges.

Electric

All electrical work and wiring must meet the standards and requirements of the National Electric Code and the State of Minnesota. All substandard electrical equipment must be repaired or replaced at the licensee’s expense.

The following provisions also apply:

If requested, the fair will provide one duplex outlet with 110/120 volt, 20 amp, single phase service and up to 500 watts of power consumption at a licensee’s site(s). If electric service is not presently available at a site, the cost of installation will be the licensee’s responsibility. Electric service is available for setup and teardown from Aug. 1 to Sept. 15, unless earlier set up is approved by the State Fair. There will be an added charge for electric service needed prior to Aug. 1 or after Sept. 15, and for those approved to open for business prior to the first day of the fair, in an amount sufficient to cover the increased costs.
Licensees are responsible for all electricity consumption and assessment costs. A schedule showing standard costs for most types of electric service is available from the concessions & exhibits department or the utility office.
First year licensees, reference “Assessments” above.
The utility office has records of the electricity usage and service provided to prior year licensees. Electric charges shall be based on the prior year’s electric usage, plus any projected changes for the current year.
If electric consumption costs exceed the prior year’s usage, the licensee will be required to pay the difference.
All electric work must have the prior approval of the concessions & exhibits department and must be performed by a licensed electrical contractor. Electrical contractors may obtain electrical permit request forms in the Administration Building and return them to sales@mnstatefair.org.
To ensure timely installation and service, exhibitors and concessionaires must have their equipment in place and ready for connection by Monday, Aug. 21.
Electric lighting must be grounded (3-wire) fixtures, placed between 6 and 8 feet above the floor or ground, away from booth drapes and other combustible materials.
No current taps are allowed.
No one may tamper with or change any electrical circuitry, general illumination, electric connection or installation on the State Fairgrounds without the approval and supervision of fair management.

The State Fair does not assume responsibility for electrical failures of any kind or liability for costs and/or damages related to electrical failures, including, but not limited to, damage to equipment or property caused by drops or increases in power supply, low voltage or power surges, loss of profits or revenue, loss of equipment use, cost of capital, cost of temporary equipment (including additional expenses incurred in using existing facilities), claims of customers of the licensee, or for any special, indirect, incidental or consequential damages due to interruption or fluctuation in electrical service on the fairgrounds.

To obtain specific information with respect to electrical work and application of the National Electric Code at the Minnesota State Fair, please contact the State Fair’s director of operations, Sean Casey, at 651-288-4436, or electrical inspector, Steve Kletschka, at 507-330-0886.

Plumbing, Water and Sewer

All plumbing, sewer and water work must have the prior approval of the concessions & exhibits department and must be performed by licensed plumbing contractors. All substandard plumbing, sewer and water equipment and work must be repaired or replaced at the licensee’s expense.

The following provisions also apply:

Water and sewer service is available in most permanent exhibit buildings and within a reasonable distance of most sites on the fairgrounds. Licensees are responsible for all costs for extending service to their site and equipment, including normal turn-on and turn-off before and after the fair. Licensees with sewer service are also responsible for any blockages that may occur within their sewer system, as well as any associated costs.
First year licensees, reference “Addenda” above.
Water and sewer charges for licensees who were licensed the prior year will be based on their prior year’s usage, plus any projected changes therein for the current year.
If water and sewer usage costs exceed the prior year’s, the licensee will be required to pay the difference.
All licensees connected to State Fair water service must have a reverse flow check valve back flow preventer installed at the point of water connection.

Water and sewer service is available from Aug. 1 to Sept. 15. There will be an added charge for water and/or sewer service needed prior to Aug. 1 or after Sept. 15, and for those approved to open for business prior to the first day of the fair or that place a high demand on such services, in an amount sufficient to cover the increased costs.

The State Fair does not assume responsibility for water or sewer service failures of any kind or liability for costs and/or damages related to water or sewer service failures, including, but not limited to, damage to equipment or property caused by drops or increases in water supply, water surges, sewer backups and blockages, loss of profits or revenue, loss of equipment use, cost of capital, cost of temporary equipment (including additional expenses incurred in using existing facilities), claims of customers of the licensee, or for any special, indirect, incidental or consequential damages due to interruption or fluctuation in water or sewer service on the fairgrounds.

Direct questions regarding plumbing, water or sewer service to the State Fair’s director of operations, Sean Casey, at 651-288-4436.

Gas (Natural and Propane)

Natural Gas

Natural gas service is available in limited areas on the fairgrounds. Licensees assume all costs for extending such service to their site and equipment, including normal turn-on and turn-off before and after the fair.
Natural gas service is available for setup and teardown from Aug. 1 to Oct. 1 only.
Billings for natural gas consumption come directly from the supplier, Xcel Energy. Natural gas service costs are not included in license agreements or utility contracts.
When setting up an appointment with Xcel Energy for a service call, you must provide your company name as it appears on your license agreement.
Direct questions regarding natural gas service should go to the State Fair’s director of operations, Sean Casey, at 651-288-4436.

Propane (L.P.) Gas

The State Fair annually designates an official supplier of all bottle and bulk propane gas to serve areas not served with natural gas. Bottle and bulk propane gas service is available only through Ferrellgas. Propane gas service costs are not included in license agreements or utility contracts.
Those requiring propane gas service must contact Ferrellgas at their fairgrounds office, located west of the International Bazaar at 1240 Underwood St.

The State Fair does not assume responsibility for gas service failures of any kind or liability for costs and/or damages related to gas service failures, including, but not limited to, damage to equipment or property caused by changes in gas supply, loss of profits or revenue, loss of equipment use, cost of capital, cost of temporary equipment (including additional expenses incurred in using existing facilities), claims of customers of the licensee, or for any special, indirect, incidental or consequential damages due to interruption or fluctuation in gas service on the fairgrounds.

SOUND SYSTEMS

Sound systems (e.g., loudspeakers, amplifiers, radios, broadcasting devices, live music, music systems or instruments) may not be used or operated unless permission is first obtained from the concessions & exhibits department. If approved, systems and equipment will be controlled as to volume levels, operation hours, location and manner of operation by the Minnesota State Fair. Approved sound and music systems or instruments (e.g., pianos, guitars, etc.) must be kept at volume levels that do not disturb normal business in nearby attractions, exhibits, concessions or activities. State Fair management discretion will be final, and they reserve the right to revoke permission if these provisions are not observed. (If you would like to use sound equipment of any kind, check with the concessions & exhibits department for approval and further details regarding proper operation methods, hours and decibel levels.)

DEMONSTRATIONS

Product and service demonstrations, “pitches” or “grind tapes” are not permitted unless specifically approved by the concessions & exhibits department with respect to time, place, manner, content and sound volume. Demonstration booth patrons should not block aisles. If your demonstration draws a crowd, patrons should be encouraged to gather within your licensed site and/or your booth should be altered to keep aisles open.

STATE FAIR GRAPHICS USE

The MINNESOTA STATE FAIR® & Logos, MIGHTY MIDWAY®, KIDWAY®, THE GREAT MINNESOTA GET-TOGETHER®, TWELVE DAYS OF FUN ENDING LABOR DAY®, BLUE RIBBON BARGAIN BOOK®, Fairscape Logo, and Fairchild & Fairborne Mascot are trademarks of Minnesota State Agricultural Society, dba Minnesota State Fair, and are registered in the United States Patent and Trademark Office.

Any and all Minnesota State Fair and related branding or logo usage MUST be approved with written consent from the Minnesota State Fair. To seek approval for usage on websites, social media, print materials and more, please reach out to the sales team for pre-approval and also email logos@mnstatefair.org. Learn more.

SIGNS AND ADVERTISING

You may not advertise or distribute information about anything other than products/services specifically approved and indicated on your license agreement, nor are you allowed to advertise or promote your products, services or booth at any location on the fairgrounds other than your licensed site.

All signs, banners, posters, etc. must be professionally made, neat in appearance and of a size, type and placement approved by the concessions & exhibits department prior to the first day of the fair. Banners must be hung taut within the designated exhibit space.

All signs and product displays must be placed inside your assigned site and may not be affixed to any exhibit building walls or pillars. Advertising outside your site or on trees, gates, light poles, etc., is strictly forbidden.

All booths or sites must have an identification sign posted in public view with the concession, exhibit or company name as it appears on the corresponding license. The fair will provide an identification sign, with the name as it appears on the corresponding license, for each draped display booth in most exhibit buildings.

Licensees may not advertise any product by brand name, trademark or trade name on or facing the outside of any concession or exhibit, unless prior approval is obtained from concessions & exhibits department staff. Such advertising shall generally be restricted to menu boards that are placed well inside concessions. Menus may be posted on the outside of concession stands, provided they are professional in appearance and do not list any item by the manufacturer’s brand name or trademark. Suppliers may furnish suitable signs for placement inside concessions and exhibits if approved by concessions & exhibits department staff with respect to size, type, placement and manner of display.

No ‘A’ boards or freestanding sign boards will be permitted unless approved by the concessions & exhibits department. No gummed or adhesive-backed labels, stickers or signs are allowed on the fairgrounds. The use of hand-lettered or felt-marker signs is not allowed.

PRIZE DRAWINGS

The following rules apply to all sign-up-to-win prize drawings held at the State Fair:

Licensees who intend to hold a prize drawing must complete and return the required registration form by the deadline noted on the form.
Drawings must be limited to the period of the State Fair, unless otherwise approved by the concessions & exhibits department.
No prize may be awarded or offered other than what is advertised at the sign-up location.
No further drawing or purchase may be required for a person to be eligible for the prize drawing and to obtain the prize(s) to be awarded.
All prize drawing and sign-up slips should clearly identify the name of the organization or individual holding the drawing by the name that appears on their license.
A sample of all prize drawing sign-up slips used and the rules for each drawing held during the fair must be filed with the concessions & exhibits department on or before June 28, 2023.
A sample of the prize(s) to be awarded, or a reasonable facsimile, must be displayed in plain view at the point of drawing registration.
If entry is allowed via social media, equipment to do so must be provided at your fair location and without the requirement that an entrant post or complete a step on social media.
If persons signing up for a prize drawing are subject to sales appointments, calls or contacts because they have signed up for a prize drawing, it must be clearly indicated in writing at the drawing registration point.
All licensees conducting a prize drawing must submit a prize drawing winner(s) form to the concessions & exhibits department by Sept. 22, 2023, listing the names and addresses of all drawing winner(s). This form will be emailed or mailed to you upon approval of your prize drawing registration.

Prize drawing and giveaways registration forms can be found on the Exhibitor Portal and must be returned to the concessions & exhibits department for review and approval prior to the deadline noted on the form.

PROMOTIONS

Any promotion a licensee wishes to undertake associated with their exhibit or concession must have the prior approval of the concessions & exhibits department.

GIVEAWAY ITEMS, SAMPLING AND HANDOUTS

Any item given away as a prize or used as a free handout or sample (e.g., rulers, pens, pencils, temporary tattoos, creams, lotions, etc.) must be approved by the concessions & exhibits department before supplies are ordered. No gummed or adhesive-backed labels, stickers or signs are allowed on the fairgrounds. To request approval, complete the appropriate form and return it on or before June 28, 2023. There are companies on the fairgrounds that pay for the privilege of selling certain items, and we must honor their licenses by not allowing free distribution of the same or similar items. Printed literature handouts relative to the products and/or services listed on one’s license agreement do not need to be submitted for review and approval.

FOOD AND BEVERAGE SAMPLING

Any licensee who wishes to offer free food or beverage samples (including water) must seek permission from the Minnesota State Fair and secure required permits from the Minnesota Department of Health at 651-201-4500 and/or Minnesota Department of Agriculture at 651-201-6027. Sample size must be limited to 2 oz. or less.

MEDIA AND MARKETING

In order to prevent misconceptions or spread of misinformation, it is essential that all information given to the media comes from a single source. Never speculate or repeat rumors. As a concessionaire or exhibitor, you may speak on behalf of your business. However, you may not speak or post on social media on behalf of the Minnesota State Fair. All media personnel and inquiries should be directed to the marketing department’s media relations team at media@mnstatefair.org.

The fair’s marketing department promotes the State Fair as a whole, working closely with representatives of newspapers, magazines and radio and television stations throughout the region. If you have a story idea that may interest the media, please contact the marketing department at media@mnstatefair.org.

You are also encouraged to market your business. We invite you to use the “Fair-Time Marketing and Promotion Resources for Vendors and Exhibitors” document created by the marketing department especially for concessionaires and exhibitors.

Fair Finder

Beginning in mid-August, descriptions of concessions and exhibits are posted in the Fair Finder at mnstatefair.org and the Minnesota State Fair progressive web app. Descriptions in the Fair Finder exist as a service to guests wishing to locate specific products or services on the fairgrounds and are offered to concessionaires and exhibitors free of charge as a promotional tool. It is recommended that all vendors view their entry prior to the start of the fair. If you have suggested changes or corrections to your concession/exhibit entry on the Fair Finder, please email sales@mnstatefair.org. Your changes will be reviewed and posted, subject to approval by the concessions & exhibits and marketing departments.

For other marketing questions, please email media@mnstatefair.org.

Deals, Drawings & Giveaways Guide

This free printed and digital publication is a great opportunity to promote prize drawings, special day promotions (e.g., Opening Day, Seniors Day, Military Appreciation Day, etc.) and free giveaway items. All approved Deals, Drawings & Giveaways promotions submitted by the deadline will be listed in the guide, which is distributed for free at all information booths and mnstatefair.org. To be considered, the registration form on the Exhibitor Portal must be completed and submitted to the concessions & exhibits department by the deadline.

All gate admission discounts are subject to change. Participating in a special promotional day by offering a discount is optional. Should you choose to participate in one or all of the promotional days by offering a deal or discount, your deal(s) will be listed in the Deals, Drawings & Giveaways Guide (distributed free at all information booths and mnstatefair.org) and in the Fair Finder. You will also receive a booth sign that designates your participation.

Opening Day – Thursday, Aug. 24
- Opening Day features reduced gate admission for adults (13-64) and kids (5-12), as well as all-day discounts on Mighty Midway and Kidway rides and games. This promotional day is a great way to kick off the fair by offering a special deal or discount on your product(s).

Seniors Day – Monday, Aug. 28 and Thursday, Aug. 31
- Seniors Day features special deals and discounts offered by concessionaires for all fair guests and reduced gate admission for seniors (65+). In addition, early bird specials are offered for everyone until 1 p.m. on Mighty Midway and Kidway rides and games.

Military Appreciation Day – Tuesday, Aug. 29
- The Minnesota State Fair salutes and honors active, retired and veteran United States military for their service to our country with a day of admission discounts and special activities and deals for all fair guests. Service members and their families are admitted for $13 by presenting proof of U.S. Military service when purchasing a ticket at the gate. Additionally, all-day discounts for everyone on Mighty Midway and Kidway rides and games are offered.

Kids Day – Wednesday, Aug. 30 and Monday, Labor Day, Sept. 4
- This special day features special deals and discounts offered by concessionaires for everyone, admission discounts at the gate for kids (5-12). All-day discounts are also offered for all fair guests on Mighty Midway and Kidway rides and games.

Last Chance Deals – Monday, Labor Day, Sept. 4
- This is the last day for concessionaires to offer food or merchandise discounts. All participants will be included in a “Last Chance” flier at all information booths and will be listed at mnstatefair.org and in the Fair Finder. Special booth signs that designate the offering of a “Last Chance” deal will be given to all participating concessionaires. All other signage must be approved by the concessions & exhibits department. Note: this application is available annually in late summer.

Blue Ribbon Bargain Book

The Blue Ribbon Bargain Book is a coupon book produced in the spring by the State Fair. It is available for guests to purchase in the summer leading up to the fair and during the fair through Labor Day, Sept. 4. The coupon book offers discounts on items from participating concessionaires. Details are available by calling Lara Hughes in the marketing department at 651-288-4453.

PERMITS

Wholesale permits must be obtained by all distributors and purveyors who sell, provide services, solicit orders or deliver merchandise, parts or equipment to exhibitors and concessionaires at the fair. They may be purchased for $150 per permit upon application at the concessions & exhibits office at sales@mnstatefair.org or 651-288-4456. At the time of permit purchase, those seeking permits must present a valid certificate of auto, workers comp. and commercial general liability insurance, listing the Minnesota State Fair as an additional insured with respect to purveyor operations on the State Fairgrounds, to insure against claims for bodily injury, property damage and, where applicable, products liability. Wholesale permits are not a gate admission pass; their sole function is to grant outside purveyors the privilege to deliver goods or provide services on the fairgrounds in compliance with the fair’s delivery regulations. (See Deliveries) Wholesale permits are not transferable; each delivery or service vehicle must have a permit firmly attached to its windshield in plain view. Delivery or service vehicles not properly identified with wholesale permits will not be allowed to enter the fairgrounds. Vehicles identified with a wholesale permit must enter the fairgrounds through the Transitway entry, located off Como Avenue west of the Canfield Gate (#14), where permits provide access before 8 a.m. or after 11 p.m. only. No parking fee will be charged for vehicles with a wholesale permit, but the vehicle occupant(s) will be required to present an admission ticket(s). If you are delivering merchandise, parts or equipment strictly for your own use and operation, a wholesale permit is not necessary.
Supply vehicle permits authorize the use of a designated supply vehicle area and site within same. They may be purchased for $300 per permit at the concessions & exhibits office. This permit must be firmly adhered to the windshield of the vehicle approved for placement in the specified area/site. Vehicles placed in such areas without a supply vehicle permit shall be towed. Supply space is provided on an “as available” basis and is not guaranteed from year to year or with acquisition of a wholesale permit. Supply vehicle permits may not be obtained for personal vehicle parking unless the vehicle is essential to concession or exhibit operation and has been approved as such by concessions & exhibits department staff. Vehicles identified with a supply vehicle permit must enter the fairgrounds as instructed on the back of the permit. No parking fee will be charged for vehicles identified with a supply vehicle permit, but the vehicle occupant(s) will be required to present an admission ticket(s).
The Minnesota Departments of Health and Agriculture issue food and beverage handler licenses for the State Fair and make frequent inspections of operations. Licenses to operate a retail food, food service or beverage service establishment must be obtained in advance from the Department of Health and/or Agriculture. All food and beverage concessions must have a license from one or both of these departments and maintain full compliance with their rules.
A Minnesota Revenue Operator Certificate of Compliance (ST19) form including a Minnesota State Tax Identification Number must be provided by all licensees undertaking retail sales at the fair. This Tax I.D. Number must correspond with the business entity being licensed. For a Tax I.D. Number, contact the Minnesota Department of Revenue, Business Registrations, Mail Station 4410, St. Paul, MN 55146-4410, or call 651-282-5225 or 800-657-3605, or visit taxes.state.mn.us. Non-compliance with Minnesota tax laws is grounds for license cancellation.
Out-of-state operators are required to file with the Secretary of State before doing business in Minnesota. Contact the Secretary of State at 651-296-2803.
Office and Storage Unit Permits must be obtained for any vehicle authorized by concessions & exhibit department staff to be placed on the fairgrounds for use as an office and/or storage facility.
Maintenance, Repair, Remodeling and Improvement Requests/Permits are required for maintenance and improvements being undertaken on the fairgrounds.

DELIVERIES BEFORE THE FAIR

Licensees should advise those delivering their equipment, etc. to access the fairgrounds via Snelling Avenue (State Highway 51) to Hoyt Avenue; west on Hoyt Avenue into the fairgrounds and proceed straight ahead.

The State Fair cannot accept your deliveries. If you are having merchandise or equipment shipped for use at the State Fair, please have one of your employees at the fairgrounds to receive the delivery. If it is not possible for you or your representative to be here, have the delivery company hold your shipment(s) for you at its local office until you contact them with an exact location, date and time when you will be at the fairgrounds to accept deliveries.

SHIPPING INFORMATION

To be sure your packages are delivered to you in a timely manner, they must be labeled:

For Shipping to Inside a Building:

Your company name

C/O Minnesota State Fair

Your concession/exhibit location (such as Grandstand Space 279)

1265 Snelling Ave. N.

St. Paul, MN 55108

For Shipping to an Outside Area:

Your company name

C/O Minnesota State Fair

Your concession/exhibit location (such as Underwood St. Blk 24 Lot 16, 17)

1265 Snelling Ave. N.

St. Paul, MN 55108

DELIVERIES DURING THE FAIR

No motorized vehicles will be allowed to make on-grounds deliveries between 8 a.m. and 11 p.m. any day of the fair. On-grounds passage for deliveries will be allowed before 8 a.m. and after 11 p.m. each day (hours subject to change) via the Transitway, west of the Canfield Gate (#14) off Como Avenue. All vehicles must complete their deliveries and be off the streets and out of barricaded areas of the fairgrounds by 8 a.m. On Labor Day, no vehicles will be allowed inside barricaded areas of the fairgrounds for teardown/removal until 10 p.m.

If you are delivering merchandise to your own concession or exhibit before 8 a.m. or after 11 p.m., you must enter as instructed on your entry permit credentials and present an admission ticket.

No deliveries by motorized vehicles will be allowed inside any exhibit building at any time of day during the fair.

RECYCLING

The State Fair has central recycling stations around the fairgrounds for the materials listed below. Contact the concessions & exhibits department for the location of the recycling stations nearest you. Please observe the following recycling guidelines carefully, and do not place recyclable materials into trash receptacles or garbage vats at any time:

Clean, dry cardboard must contain no other trash, paper or food waste. Boxes must be collapsed and placed flat in appropriate recycling containers.
Metal, glass and plastic containers should be rinsed free of food waste, have any labels removed and be crushed before being placed in appropriate recycling containers.
Cooking grease, oil and fat must be disposed of in proper receptacles and must not contain paper, trash or food waste. If the receptacle is full, find the next closest available receptacle. Do not place cooking grease, oil or fat in cardboard boxes or buckets near disposal receptacles or in trash cans, garbage vats, sewers, streets or onto the ground. Empty grease containers (cardboard and plastic) need to be separated and disposed of in the proper vat for each.
Petroleum grease and oil, old tires, etc., must be properly disposed of off the fairgrounds.

TRASH AND SANITATION

Trash removal and sanitation services will be provided for setup and teardown from Aug. 1 to Sept. 15. There will be an added charge for trash removal or sanitation service needed prior to Aug. 1 or after Sept. 15, and for licensees approved to be open for business prior to the first day of the fair or that generate an extraordinary amount of trash. Contact the operations department regarding trash disposal prior to Aug. 1 and after Sept. 15 at 651-288-4499.

All licensees must keep their facilities, equipment and the area surrounding their exhibit or concession in a clean and sanitary condition at all times and are responsible for disposal or recycling of their trash. Trash vats are located around the fairgrounds for this purpose. If you see trash on the ground, pick it up and dispose of it properly.

Inside exhibit buildings, if a trash vat is not within easy access from your concession or exhibit, you may deposit refuse in the aisles each evening after the building closes. State Fair staff will clean buildings each evening after the buildings close.

Public trash receptacles or barrels and recycling containers may not be moved without State Fair authorization. Use of State Fair barrels and recycling containers inside of concessions and/or exhibits is prohibited. Licensees must provide their own trash receptacles for personal use. Food concession operators providing a seating area must provide their own trash receptacles and container liners. Emptying receptacles and keeping seating areas clean is the sole responsibility of the licensee.

Garbage containing food waste must be stored in tightly sealed, non-absorbent containers. Please do not use public trash receptacles or barrels for food and/or food prep waste from your concession. Compost containers are located throughout the grounds for recycling of food waste. If you have further questions about food waste and composting, contact fairinfo@mnstatefair.org.

Concessionaires and exhibitors may not deposit any grey water, fluid, wastewater or other liquids onto the ground or into the street or storm gutter/sewer. Fluids (not grease/oils) must be discharged into approved sanitary sewer systems or centralized holding tanks placed throughout the fairgrounds.

MACHINERY REGULATIONS

Licensees exhibiting or operating power-driven machinery or tools must comply with OSHA Safety and Health Administration Standards and requirements for presenting, operating and guarding such power-driven machinery and tools.

EMERGENCIES

In the event of an emergency (accident, incident, crisis, fire, etc.), immediately contact the appropriate emergency service(s) at the number(s) listed below.

Emergencies (Police, Fire, Medical): 911
Police (Information): 651-288-4500
Police (Non-Emergency): 651-291-1111

All incidents or injuries of any type must be reported to the concessions & exhibits office immediately, with a written report filed by the licensee and/or their employee(s) involved.

GENERAL INFORMATION AND SERVICES

PARKING AND TRAFFIC

All posted parking and traffic regulations are in effect year-round.

Parking in the State Fair’s public parking lots costs $20. Parking in all State Fairgrounds lots opens at 7 a.m. and is filled on a first-come basis. As parking lots fill, gates will be closed to vehicles, or vehicles may be directed to another gate where parking may still be available. Vehicles are placed in parking spaces during the State Fair at the owner’s risk. Parking prices are subject to change.

A lot is available for motorcycles off Como Avenue near the International Institute from 7 a.m. to 11 p.m. daily. Parking in this lot is $15; motorcycle parking in other State Fair lot costs $20.

Those who ride a bicycle to the fair can park in one of three free bike corrals near the Loop Gate off Como Avenue (Gate 9); Hoyt-Snelling (Gate 3) or Randall-Buford Gate (reference a State Fair map).

During the fair, vehicle parking and traffic in certain areas within the fairgrounds will be restricted during certain hours each day or prohibited without a special permit.

Parking is prohibited on all fairgrounds streets and in parking lots between 1 a.m. and 6 a.m. Gates open at 7 a.m. daily. No overnight parking is permitted on the fairgrounds. For the location of overnight and long-term parking, as well as off-site parking for empty trucks and trailers, contact the concessions & exhibits department.

Only golf carts or similar delivery vehicles authorized and permitted by the State Fair may be used on the Minnesota State Fairgrounds. Privately owned golf carts or similar vehicles are not allowed on the State Fairgrounds.

Employee Parking

Public parking lots are located around the State Fairgrounds. No specially designated on-grounds parking area is set aside for licensees and their employees. Licensees and their employees (staying off-grounds) are encouraged to use the State Fair Park & Ride or Express Buses. Learn more.

DECORATING COMPANY

The State Fair contracts with an official decorator and supplier of convention services. They rent tables, chairs, carpet, counters, stools, drapes, table skirts and covers, booth equipment and provide other services. The official State Fair decorating company has an office on the fairgrounds from mid-August through Labor Day in the Commissary Building. To contact our official decorator, Fern, contact 612-396-6401. For further information, contact the concessions & exhibits department.

EMPLOYMENT CENTER & INFORMATION

The State Fair operates an Employment Center during the months of June through August as a resource for potential applicants and employers. The Employment Center staff can assist you in creating a job order, finding applicants, and coordinating and scheduling interviews for you to conduct. All employers utilizing the Employment Center must follow the rules and guidelines of the employment department. The last day to contact the Employment Center to schedule interviews is Friday, Aug. 18, by 4 p.m. For more information on the Employment Center call 651-288-4475, email joborders@mnstatefair.org or learn more.

The Employment Center operates in full compliance with federal and state laws. Persons registering for work are referred without regard to race, color, religion, national origin, sex, age, marital status, disability (physical, mental or sensory) citizenship status, genetic information, sexual orientation, gender identity, being a member of a local human rights commission, receiving public assistance or familial status.

The provisions of the Minnesota Fair Labor Standards Act cover all persons employed at the State Fair. For further information regarding wages, labor laws, etc., contact the Minnesota Department of Labor and Industry, 443 Lafayette Road N., St. Paul, MN 55155; phone 651-284-5005, 800-342-5354 or see dli.mn.gov.

License holders should remember that the State Fair operates an “all pay” outside gate. Your employees will be held responsible for their admission to the fairgrounds each day. Licensees must provide employees with tickets of admission or monetary reimbursement to cover such cost, in addition to their regular rate of pay, to ensure employee pay of at least the minimum wage. (See Gate Admission) As an employer you may not deduct from your staff’s wages for breakages, cash shortages, tools and/or uniforms. See dli.mn.gov for more information.

In an effort to maintain a safe environment for fair guests, the Minnesota State Fair suggests that all employers conduct background checks on their employees.

Minnesota law does not require an employer to provide a specific amount of employee break time, but employers are required by law to allow an employee to use the nearest restroom once every four hours and sufficient time to eat a meal once every eight hours. Breaks of less than 20 minutes must be paid. Breaks of 20 minutes or more are considered to be on the employee’s time and do not require compensation.

Employees who quit must be paid within the following pay period, not to exceed a total of 20 calendar days after the employee’s final day of employment. Employees who are fired must be paid within 24 hours. (See Minnesota Statute 181.14)

Licensees must pay their employees no less than the Minnesota minimum wage for all hours worked, and employee pay in a given work week must meet the minimum wage rate ($10.59 per hour) regardless of the method of compensation.

For exceptions to the minimum wage rule, please refer to http://www.dli.mn.gov. Hours worked include training time, waiting time, rest periods of less than 20 minutes and any other time the employee must be at work. This includes “on-call time,” i.e., any time an employee is required to remain on the employer’s premises or so close that the employee cannot use the time effectively for their own purposes.

Please refer to federal and state guidelines regarding minimum wage laws and contact the Minnesota Department of Labor and Industry with specific questions regarding employee wages.

FORKLIFT

Forklift service (5,000 lb. capacity/20 ft. reach) is available through the operations department on a first-come basis. To request this service, please call 651-288-4499. The forklift charge is $90 per hour, including operator (minimum one-hour charge). Minnesota State Fair forklifts may not be rented without a State Fair operator. The fair cannot assume responsibility for damage or accidents involving the use of State Fair forklifts and personnel. Vendors assume responsibility for securing their load(s), as well as proper positioning and placement of the load on the forklift. To expedite forklift service, please have your license name, block number, site number, building and/or street address available when calling to request service. Failure to call and cancel your reservation or failure to be present for your appointment may result in a charge to your account.

HOME SOLICITATION SALES ACT

(Minnesota Statutes #325G.06 through #325G.11)

All licensees are required to comply with the Home Solicitation Sales Act, which applies to the sale of non-agricultural consumer goods and services at a price greater than $25 made at a location other than the seller’s normal place of business.

All retailers/sellers at the fair should be knowledgeable of the statute’s principal provisions that follow:

Buyer’s right to cancel any order or sale of purchased product until midnight on the third business day after the date of signing or purchase; Saturdays, Sundays and holidays excluded.
Seller’s obligation to verbally inform the buyer of this right and provide a completed receipt or contract stating such cancellation privilege as specified by Minnesota Statute #325G.08.
Seller’s obligation to return to the buyer any payments, evidence of indebtedness or trade-in made by the buyer within 10 days of cancellation.
Buyer’s obligation to take reasonable care of goods received for 20 days after cancellation. Upon the buyer’s receipt of refund, the buyer must make the goods originally sold to them available to the seller.
Goods for which the buyer has canceled a contract for purchase become the property of the buyer, without any obligation to pay, if the seller fails to demand possession of the goods within 20 days after cancellation.

Additional information regarding the Home Solicitation Sales Act may be obtained from the Minnesota State Attorney General’s Citizen Assistance Division by calling 651-296-3353 or 800-657-3787.

APPENDIX A – FOOD & BEVERAGE CONCESSION GUIDELINES

All food and beverage concessionaires must obtain a current State of Minnesota Food License. Before operation begins, contact the Environmental Field Services Division of the Department of Health at 651-201-4500 or the Department of Agriculture at 651-201-6027 for license application information and their standards for proper operation.

All food and beverage concessions must comply with current Minnesota Department of Health Food Service Rules (Chapter 4626).

Each concessionaire licensed to sell, distribute, offer samples or handle any type of food or beverage products (including bottled water), whether prepared onsite or pre-packaged, must have at least one person on staff with current certification by an acceptable food manager training course. Certification must be posted in the licensee’s concessions stand(s).

Employees must maintain their hands in a clean and sanitary condition per current Department of Health and Department of Agriculture procedures.

Use of tobacco in any form while working in or operating a food and beverage concession is prohibited.

All products must be served in an appropriate container or wrapping, and proper utensils, straws and/or napkins must be readily available for public use. Condiments must be available at an accessible height to accommodate persons with disabilities. Condiment stations must be maintained in a clean manner.

The public is to be provided with free tap water upon request. You may not charge for the cup supplied for this purpose.

All food supplies and ice must come from an approved commercial source. No home food preparation or use of food stored at home is allowed. Ice must be cubed, block or crushed and be sealed in a bag at the point of manufacture.

The State Fair is the sole supplier of all beverage cups to be used on the State Fairgrounds. Food and beverage concessionaires must serve all beverages in State Fair-approved containers.

Liquid beverages may not be dispensed, nor carried on the fairgrounds, in a glass, metal or unapproved paper or plastic container. This shall not apply to non-alcoholic liquids brought onto the fairgrounds by the public as part of picnic meals when used or consumed in a stationary location.

No concession supplies, equipment, product, etc. may be placed or stored outside or on the exterior of any concession stand unless approved by concessions & exhibits department staff and proper screening, approved by concessions & exhibits department staff, is provided within which to contain such supplies, equipment, product, etc. from public view.

Construction or remodeling plans for all food and beverage concessions must be approved by the State Fair concessions & exhibits department and Minnesota Departments of Health or Agriculture before construction begins.

APPENDIX B – MIGHTY MIDWAY & KIDWAY LICENSEES

SETUP AND TAKEDOWN

Setup:

Mighty Midway and Kidway move-in may begin Friday, Aug. 18. Earlier move-in may be approved by the State Fair upon request.

Please check in at the Midway Office upon arrival. No one is to park or locate their own equipment without Midway staff direction. All attractions, concessions and support equipment must be positioned at Mighty Midway and Kidway by an authorized representative of the State Fair’s Midway Operations Staff.

All setup must be completed in a time and manner to ensure that attractions, exhibits and concessions can be inspected and fully operational prior to opening at 9 a.m. on Thursday, Aug. 24.

Takedown:

All Mighty Midway attractions and concessions must remain open, staffed, fully intact and operational until 9 p.m. on Labor Day. Kidway attractions and concessions must remain open, staffed, fully intact and operational until 8 p.m. on Labor Day. Vehicles will not be allowed through barricades for teardown before 9 p.m. on Labor Day for Mighty Midway attractions and concessions and 8 p.m. for Kidway attractions and concessions.

Utility services for teardown and living quarters will be available until noon on Thursday, Sept. 7. License holders must remove all equipment from the fairgrounds by 4 p.m. on Friday, Sept. 8.

ID BADGES

Identification badges, provided at no charge by the State Fair, must be worn in public view at all times by all on-duty Mighty Midway and Kidway attraction, concession, support equipment and service supplier licensees and their employees as prescribed by the State Fair. ID badges may only be obtained in the Midway Office with authorization from the licensee.

If lost, ID badges will be reissued for a $5 fee, which must be paid in cash at the time of reissue. Persons terminated or leaving employment prior to the conclusion of the fair must return their ID badge before leaving the fairgrounds.

ID badges will be required for access to services and amenities provided for Mighty Midway and Kidway licensees and employees, but do not provide admission to the fairgrounds. Moreover, State Fair public safety personnel will be checking the fairgrounds each night for unidentified and unauthorized persons; when found, they will be asked to leave the fairgrounds immediately.

DELIVERIES BEFORE THE FAIR

Mighty Midway and Kidway licensees should advise those delivering their equipment and attractions to access the fairgrounds via Snelling Avenue (State Highway 51) to Como Avenue; west on Como Avenue approximately a half mile to the Canfield Gate (#14); turn right into the fairgrounds and proceed straight ahead to Mighty Midway.

DELIVERIES DURING THE FAIR

All deliveries must be made between 11 p.m. and 8 a.m. through the Transitway, west of the Canfield Gate (#14) off Como Avenue. No on-grounds deliveries will be allowed by motorized vehicles between 8 a.m. and 11 p.m. any day of the fair. Entry to the fairgrounds for all Mighty Midway and Kidway licensees holding proper credentials and valid admission tickets shall be permitted throughout the day only at the Transitway entry.

This service gate is open 24 hours a day. Persons on foot must enter at the Canfield Gate (#14).

UTILITIES

Unless otherwise agreed by the State Fair and licensee, the fair will provide all Mighty Midway and Kidway concessions and exhibits with electrical power generated, supplied and distributed by the fair for operation of all Mighty Midway and Kidway attraction(s), concession(s) and support equipment. No “cut-in” or connection fees will be charged to licensees, but a fee for electric consumption will be charged to food, beverage, merchandise and non-ride or game of skill concessionaires.

Mighty Midway and Kidway licensees must supply at least 150 feet of appropriate connecting “lead wire” from the perimeter of each of their concessions, as well as an acceptable and compatible connection device for any concession(s) and/or support equipment they present.

PERMITS

Midway vehicle permits authorize vehicle access in and out of the fairgrounds without charge and vehicle placement at the Mighty Midway area. They are available at the Midway Office for $180 per vehicle. Only those authorized to live at the Mighty Midway area may obtain a Midway vehicle permit for access to and parking at the Mighty Midway area.

Vehicles with Midway vehicle permits must enter and exit the fairgrounds through the Transitway entry west of the Canfield Gate (#14) off Como Avenue; on and off grounds access through this entry is provided throughout the day. When exiting the fairgrounds, occupants of vehicles identified with a Midway vehicle permit should request a hand stamp for readmission to the fair on the same day without charge (7 a.m. to 11 p.m.).

These permits must be displayed as directed by instructions printed on the permit. Vehicles without this permit, or a storage and stationary unit permit, will be towed from the Mighty Midway area at the owner’s expense.

UNIFORMS

Employees of all licensees must be uniformed with matching shirts, jackets and hats (if worn), provided and/or approved by the State Fair, at the licensee’s cost, and worn in a manner approved by the State Fair. Ride, game of skill and attraction employees and operators will be required to wear either khaki, navy blue or black pants or shorts (no denim jeans). Licensees or their employees who do not comply with this policy may be dismissed.

SAFETY MEETINGS

All attraction licensees, concessionaires, support equipment and service providers and their employees are required to attend all safety, orientation and training meetings scheduled by the State Fair that pertain to their operations and activities. Attendance is mandatory.

SPECIAL SERVICES

As a convenience to Mighty Midway and Kidway licensees and their staff, the following services and amenities are available on the fairgrounds:

Public restroom and shower facilities
Coin-operated washers and dryers
Convenience store
Copy and fax services: Available in the Midway Office for a nominal fee
Forklift service: 5,000 lb. capacity with a 20 ft. reach; available at Mighty Midway and Kidway on a first-come basis for a charge of $90 per hour, including the operator. The forklift may not be rented without an operator. Request this service in the Midway office.

APPENDIX C – INDOOR BOOTH GUIDELINES

The following booth design parameters have been developed to create a high-quality, professional presentation to Minnesota State Fair guests. Most indoor lineup and corner booths will be finished with drapery dividers. Equipment placed in booths, such as counters, tables, chairs, carpeting, additional draping, etc., and associated costs, are the responsibility of the licensee. No element of your display may extend beyond the boundaries of your licensed site, and you may not have any unfinished display walls exposed to public view.

Deviation from these guidelines will be considered on a case-by-case basis and may be approved by concessions & exhibits staff when deemed appropriate and/or necessary.

Perimeter Wall and Back-to-Back Booths:

Any booth that faces one aisle.

The maximum height in the front half of the booth is 3 1/2 ft. Displays, signs and products must stay below this height for maximum sight lines. The maximum height in the back of the booth is 8 ft.

Island Booth:

A contiguous grouping of exhibit space, freestanding, and bordered on four sides by aisle space.

Display materials may not exceed 3 1/2 ft. in height in the front third of each side. Any obstruction, sign, display or product exceeding 3 1/2 ft., to a maximum of 8 ft. in height, must be positioned in the middle of the booth. The shaded area in the diagram is one-fourth of the booth depth on all sides of the booth side midpoint.

Aisle-to-Aisle Booth:

Booths facing two aisles.

Similar to the Perimeter Wall Booth, in this layout you don’t have a backwall. With a contiguous lineup, the front and back of these booths are exposed to aisles. The maximum height in the middle one-third of the booth is 8 ft. The maximum height in the outer one-third of the booth is 3 1/2 ft. There will be curtains dividing each of the exhibitors using the same height restrictions.

Peninsula Booth:

Booths exposed to three aisles with one adjacent exhibitor.

Any sign, display, obstruction or product above 3 1/2 ft., to a maximum of 8 ft., must be set back 5 ft. from the facing end aisle. A 3 1/2 ft. height restriction is imposed in the remaining area of the booth.

LAYOUT GUIDELINES FOR INLINE AND END CAP PENINSULA BOOTHS

Example given is for 14 ft. x 9 ft. inline and 18 ft. x 14 ft. end cap booth configuration.

Inline Booths:

The maximum height of the front half is 3 1/2 ft. Displays and products must be below this height for maximum sight lines. The maximum height in the back half of the booth is 8 ft., including all signage.

Peninsula End Cap:

The outside 4.5 ft. of back wall may not exceed 3.5 ft. in height, the center may not exceed 8 ft. in height, including signage. Displays exceeding these dimensions must be approved by Minnesota State Fair staff prior to setup. All displays, signs and products must be placed inside your assigned site and may not be affixed to any exhibit building walls or pillars.

Concessions & Exhibits Guide

Welcome to the 2023 Minnesota State Fair!

This guide has been developed as a supplement to the Concessions & Exhibits Information Manual, which accompanied your 2023 license agreement. In preparation for the 2023 Minnesota State Fair, we urge you to carefully review the Concessions & Exhibits Information Manual and rules provided with your license agreement (found on the Exhibitor Portal and mnstatefair.org), as well as this handy guide. It is important that you and your staff be familiar with all State Fair rules, policies and procedures.

You will be receiving two mirror tags in the mail within the next couple of weeks. Please refer to the MIRROR TAGS section in this guide for instructions regarding their use and entry information. These tags are not a gate admission pass, do not exempt the holder from admission or vehicle parking fees, and provide no special access, parking or privileges other than those indicated in this guide.

MEET THE CONCESSIONS & EXHIBITS STAFF

Sales Director Pam Simon serves on the fair’s senior executive staff and is responsible for overall department management, administration, operation and oversight, and is assisted by the following experienced staff:

Bailey Anderson, merchandise supervisor, works in coordination with Pam Simon for merchandise vendor and exhibits coordination.
Carol Camitsch (known as C.C.), manages the front desk of the Administration Building and answers the general State Fair phone number.
Danielle Dullinger, food & beverage manager, is responsible for coordination and supervision of food and beverage concession operations, including beer and wine licensing and reconcilements, and the State Fair cup program.
Jennifer Holmes, concessions office manager, handles day-to-day sales department administration, including registration and license processing, wholesale (distributor) and supply vehicle (parking) permits, purveyor and supplier relationships, and the department’s fair-time building and area superintendents.
Julie Samec, sales specialist, assists with department administrative duties and programs, including concession and exhibit insurance programs and maintenance & improvement permit processing.
Melissa Varriano, sponsorship supervisor, is responsible for fair sponsorships and related activities, as well as touring promotional exhibit relationships and operations.
Nikki Hines, Midway & attractions manager, is responsible for Mighty Midway, Kidway and ticketed attractions administration and operations.

EVENTS TEAM:

Emily Quam, events supervisor, in coordination with events specialists Jacob Bryant and Nick Juaire, handle multiple non-fair administration and operation projects, and oversee group hospitality activities at Horton Pavilions at Heffron Park.

We look forward to having you with us and being of service to you at the 2023 Minnesota State Fair. If you have questions or need assistance, please contact us at 651-288-4456 or sales@mnstatefair.org.

Reminder: You can do business with us online by using your email address and registering to set up your account on the exhibitor portal.

GUEST SERVICE STANDARDS

The State Fair considers every one of its employees, exhibitors, concessionaires, contractors and volunteers to be members of its team. As a member of the team, we depend on you to help us meet our goal of providing quality service to our guests. Remember to treat our guests as you would like to be treated, and that sometimes the smallest gesture of kindness means the most.

We strive to create an environment that is:

welcoming
entertaining
educational
safe, clean and accessible

Our guests come first, and we show our commitment to them by:

providing prompt, efficient, courteous customer service
exceeding their expectations
providing outstanding value
treating them with dignity and respect

COMMENTS/SUGGESTIONS/ FEEDBACK

Feedback is welcome at Guest Relations in Visitors Plaza (1677 Dan Patch Ave.). Hours are 7:30 a.m. to 10:30 p.m. (9 p.m. Labor Day). Please direct guests to this office so we may provide a prompt response to their feedback. Guests may also email guestservices@mnstatefair.org year-round.

ADMISSION

Everyone entering the fairgrounds must present a valid admission ticket. All vehicles and people are subject to security measures to be searched and metal detectors.

PRE-FAIR DISCOUNT GATE TICKETS

Pre-fair discount gate admission tickets are available to licensed concessionaires and exhibitors only for $14 each when ordered by mail or online via the link in your exhibitor portal. Payment for such tickets must be received by Aug. 10 for orders to be mailed or by Aug. 14 for orders to be picked up at the State Fair Ticket Office on the fairgrounds. Contact the ticket office for a mail order form.

Concessionaires & exhibitors only may also purchase pre-fair discount gate admission tickets over the counter for $15 each at the State Fair Ticket Office at the Loop Gate (#9) on Como Avenue, Tuesday, Aug. 1, through Wednesday, Aug. 23. Tickets purchased over the counter are subject to limits. Please call 651-288-4467 for more information.

Concessionaires & exhibitors and their staff will need an admission ticket for each day they wish to enter the State Fair.

Vendor Parking Vouchers: Licensed exhibitors and concessionaires can purchase vendor parking vouchers for $20 each. Parking is subject to availability. You will need a voucher for each day you wish to park in a State Fair parking lot. A parking voucher does not guarantee a parking space but does cover the cost of parking in a public State Fair lot if space is available. Vehicles with reserved supply vehicle permits will not be required to have vendor parking vouchers.

Refunds: Pre-fair discount gate admission tickets and vendor parking vouchers are non-refundable.

Ticket Office Hours:

Monday–Friday, Aug. 1 through Aug. 19 . . . . . . . . . . . . . 11 a.m. to 6 p.m.

Saturdays, Aug. 6 and Aug. 13 . . . . . . . . . . . . . . . . . . . . . 10 a.m. to 1 p.m.

Saturday, Aug. 20 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 a.m. to 4 p.m.

Sunday, Aug. 21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 a.m. to noon

Monday, Aug. 22 through Wednesday, Aug. 24 . . . . . . 10 a.m. to 6 p.m.

Pre-fair discount Mighty Midway and Kidway ride and game fun cards are also available at the Ticket Office and Loop Gate as specified previously.

READMISSION

Guests may leave the fairgrounds through any gate and be readmitted the same day without additional charge by requesting a hand stamp when leaving. Readmittance must occur before 9 p.m. (7 p.m. on Labor Day) on the day the hand stamp is issued and guests will need to pass through security upon re-entry.

PARKING

Pre-fair discount gate admission tickets may not be used for vehicle parking. Licensed exhibitors and concessionaires may purchase vendor parking vouchers for $20. Parking is subject to availability, and you will need a voucher for each day you wish to park in a State Fair public parking lot. (Note that vehicles with reserved supply vehicle permits will not be required to have vendor parking vouchers.) All parking is filled on a first-come basis. Parking for motorcycles is available in a lighted lot south of Como Avenue for $15. Motorcycle parking in other State Fair lots is $20.

Parking Voucher

When entering the fairgrounds before 8 a.m. to deliver products, you will be asked to provide an admission ticket for each person and for parking. If you plan to park your car in a fair-owned lot, you will receive a parking voucher to place on your dashboard as evidence of payment. Vehicles without a visible parking receipt will be ticketed and towed.

Free Park & Ride

Free parking with free bus service to and from the fairgrounds is provided from the State Fair’s extensive network of Park & Ride lots. Specific information on lot locations will be available at mnstatefair.org/transportation/free-park-and-ride/.

Free Bicycle Parking

The Minnesota State Fair offers three secure bike corrals for your convenience. Bike parking is free, and all lots have attendants on duty from 6 a.m. to 11 p.m. (9 p.m. on Labor Day). Bike riders will be issued a claim check for bike pick-up. Bicycle parking lots are located at the Loop Gate #9, Hoyt-Snelling Gate #2 and the intersection of Buford and Randall Avenue (U of M St. Paul campus).

Motorized bikes with a license plate must park in the motorcycle lot ($15 each) or in general parking on the fairgrounds ($20).

DELIVERIES

Deliveries Before the Fair

The State Fair cannot accept your deliveries. If you are having merchandise or equipment shipped for use at the State Fair, please have one of your employees at the fairgrounds to receive the delivery. If it is not possible for you or your representative to be here, have the cartage company hold your shipment(s) for you at its local office until you contact them with an exact location, date and time when you will be at the fairgrounds to take delivery.

Shipping Information

To be sure your packages are delivered to you in a timely manner, reference the following shipping label examples:

For Shipping to Inside a Building:

Your Name Here
C/O Minnesota State Fair

Ex: Grandstand Space 279

1265 Snelling Ave. N.
St. Paul, MN 55108

For Shipping to an Outside Area:

Your Name Here
C/O Minnesota State Fair

Ex: Underwood St.
Blk 24 Lot 16-17
1265 Snelling Ave. N.
St. Paul, MN 55108

Deliveries During the Fair

No motorized vehicles will be allowed to make on-grounds deliveries between 8 a.m. and 11 p.m. any day of the fair. On-grounds passage for deliveries will be allowed through any barricade before 8 a.m. and after

11 p.m. each day, except the South Underwood Street barricade is exit only. All vehicles must complete their deliveries and be off the streets and out of the barricaded areas by 8 a.m. On Labor Day, no vehicles will be allowed inside barricaded areas of the fairgrounds for teardown or removal until 11 p.m.

Entry for deliveries will be permitted as instructed on entry permit credentials. If you are delivering merchandise to your own concession or exhibit between 11 p.m. and 8 a.m., you must enter at the Transitway entry (west of the Canfield Gate #14) off Como Avenue, provide the appropriate admission ticket and show your vehicle mirror tag, provided by the fair, at the barricade. No deliveries by motorized vehicles will be allowed inside any exhibit building (including the International Bazaar or West End Market) at any time of day during the fair.

(Midway and Kidway licensees: Reference Appendix B of the 2023 Concessions & Exhibits Information Manual.)

MIRROR TAGS

In the coming weeks, you will receive two vehicle credential tags (mirror tags) via U.S. postal mail. These credential tags will be used to expedite fairgrounds access for setup and teardown (with white side exposed) and during the fair (with colored side exposed). These tags should be hung from the inside rearview mirror of your vehicle windshield. Please refer to the tag for entry instructions via the Transitway. This tag is not a gate admission pass, does not exempt the holder from the applicable admission or on-grounds vehicle parking fees and provides no special access, parking or privileges other than those indicated and will still be subject to a security search upon entry.

SETUP/MOVE-IN

We welcome and encourage early setup. All license holders with outdoor sites may bring their stands (including trailers), structures and equipment onto the grounds anytime beginning Aug. 7. Please contact the concessions & exhibits department to request setup at a day/time other than the following:

Outdoors:

Beginning Aug. 7 . . . . . . . . . . . . . . . . . . . . . . . . . Monday-Friday: 8 a.m. to 10 p.m.

(The concessions & exhibits department must be provided with a key to your stand for inspection access purposes on the same date your stand is brought onto the fairgrounds.)

Exhibit Buildings:

Monday, Aug. 21 and Tuesday Aug. 22 . . . . . . 8 a.m. to 5 p.m.

Wednesday, Aug. 23 . . . . . . . . . . . . . . . . . . . . . 8 a.m. to 10 p.m.

Prior to assembling your display, please refer to our indoor booth guidelines (Appendix C in the 2023 Concessions & Exhibits Information Manual).

Vehicles may not be driven into State Fair exhibit buildings (including the International Bazaar or West End Market) without the prior written approval of the concessions & exhibits department.

FORKLIFT

Forklift service (5,000 lb. capacity/20 ft. reach) is available through the operations department with 24 hours advance notice. To request this service, please call 651-288-4499. Forklift charge is $90 per hour, including operator (minimum one-hour charge). Forklifts may not be rented without a State Fair operator. The fair cannot assume responsibility for damage or accidents involving the use of State Fair forklifts and personnel. Vendors assume responsibility for securing their load(s), as well as proper positioning and placement of the load on the forklift. To expedite forklift service, please have your license name and number, block number, site number, building and/or street address available when calling for this service. Failure to call and cancel your reservation or failure to be present at your appointment time may result in a charge to your account.

HOURS OF OPERATION & STAFFING

All concessions, exhibits, attractions and display areas must be open, staffed and in full operation every day of the fair; minimum hours of operation are from 9 a.m. to 9 p.m. daily (8 p.m. Labor Day). Everything must be closed and shuttered from 11 p.m. to 7 a.m. unless otherwise authorized by the concessions & exhibits department.

All exhibit buildings and areas of the fairgrounds (including Machinery Hill) will be open from 9 a.m. to 9 p.m. daily (8 p.m. on Labor Day), except as noted below.

Adventure Park* 9 a.m. to 11 p.m. daily (Labor Day until 9 p.m.)

Food Building 8 a.m. to 9 p.m. daily (Labor Day until 8 p.m.)

Kidway * 9 a.m. to 10 p.m. (Labor Day until 8 p.m.)

Mighty Midway* 10 a.m. to 11 p.m. (Labor Day until 9 p.m.)

Pet Pavilions 8 a.m. to 8 p.m. daily

* Daily closing times may vary. Ticket booths close 1/2 hour before rides and games close.

SMOKING

CONCESSION INFORMATION PACKETS

You may pick up your concession information packet in the Administration Building (NEW LOCATION FOR 2023), located at 1292 Cosgrove St., upon your arrival for setup: Monday, Aug. 21, Tuesday, Aug. 22 and Wednesday, Aug. 23, from 8 a.m. to 5 p.m. (after 5 p.m. on Aug. 23, packets will be available in the Administration Building). Please note: Concession number signs will not be provided to vendors as in past year. We are no longer requiring each vendor to display their concession numbers.

FOOD AND BEVERAGE CUPS

The Minnesota State Fair is the sole supplier of all food and beverage cups used on the State Fairgrounds. No cups of any kind other than those supplied by the Minnesota State Fair may be used on the fairgrounds.

Distribution of cups will take place from the warehouse in the Food Building Court (1299 Cooper St.), where cups may be picked up and paid for as you need them during the following hours:

Cup Warehouse Hours:

Tuesday, Aug. 22 and Wednesday, Aug. 23 . . . . . . . . .8 a.m. to 4 p.m.

Fair time (Aug. 24–Sept. 4) . . . . . . . . . . . . . . . . . . . . . . . . 7 a.m. to 4 p.m.

Unopened cases of cups may be returned to the cup warehouse for a credit from 8 a.m. to 2 p.m. on Tuesday, Sept . 5.

For information regarding food and beverage cups during the period Aug. 24 through Sept. 4, contact the Cup Warehouse at 651-642-2471.

ACCESSIBILITY

All concessionaires and exhibitors are required to comply with the Americans with Disabilities Act by making reasonable accommodations for all guests. If you or your guests have questions about accessibility at the fair, contact our accessibility department at 651-288-4448 or accessibility@mnstatefair.org year-round. During the fair, guests with questions about accessibility can also be directed to Guest Relations in Visitors Plaza.

TAKEDOWN/MOVE-OUT (LABOR DAY)

Concessions, exhibits, displays and booths (indoors and outdoors) must remain fully operational and intact until 8 p.m. on Labor Day.

Vehicles will not be allowed through any barricade for move-out before 11 p.m. on Labor Day. Move-out may commence at 11 p.m. and will be permitted until midnight, at which time the grounds will close.

Move-out from exhibit buildings will be allowed to continue from 8 a.m. to 4 p.m. on Tuesday, Sept. 5. All personal property must be removed from exhibit buildings by 4 p.m. on Tuesday, Sept. 5.

Vehicles may not be driven into State Fair exhibit buildings (including the International Bazaar or West End Market) without the prior written approval of the concessions & exhibits department.

Any personal property situated outdoors must be removed from the fairgrounds by Monday, Sept. 11 (reference the Concessions & Exhibits Manual for exceptions). Note: The fairgrounds will only be open on a limited basis on Sept. 11; no staff or special services will be available.

Those who have permanent structures must turn off their electricity, gas and water before leaving the fairgrounds.

ELECTRICAL REQUIREMENTS

The concessions & exhibits department must be provided with a key to all concession stands of any type, including trailers, for inspection access purposes on the same date they are brought onto the fairgrounds. Please be aware of the following requirements:

All electrical work and wiring must meet the standards and requirements of the National Electric Code and State of Minnesota.
Temporary or portable electrical wiring, including light fixtures and lamp holders, installed inside of tents and concessions, must be securely installed and, where subject to physical damage, must be provided with mechanical protection. If overhead lighting, wiring and equipment cannot be protected solely by relative location (not less than 10 feet above the ground or platform) and such wiring and equipment is subject to physical damage, mechanical protection shall be required for such electrical wiring.
All light fixtures and lamp holders for general illumination that are subject to physical damage must be protected from accidental breakage by a suitable fixture or lamp holder with a guard.
All 125 volt, single phase, 15 and 20 amp receptacle outlets (two-pole, three-wire, grounding-type straight-blade devices) that are in use by personnel shall have listed ground-fault circuit-interrupter protection. The ground-fault circuit-interrupter shall be permitted to be an integral part of the attachment plug or located within 12 inches of the attachment plug in the power-supply cord. Listed cord sets with ground-fault circuit-interrupter protection incorporated shall be permitted.
Where flexible cords or cables are used, they must be listed for extra-hard usage, wet location and be sunlight-resistant.
If approved for use, extension cords must be at least 12-gauge, three-wire, flexible cords designed for heavy-duty use. No lightweight (two-wire) extension cords or ‘zip’ cords (18-gauge or smaller) may be used.
Extension cords may not be used as a substitute for permanent electrical outlets. All permanent appliances must be supplied by an electrical outlet.
Electric cords may not be run under rugs, through walls, stapled to wood frames, wrapped with any combustible material, used with cracked or checked insulation, placed around sharp corners or be allowed to become warm.
Multiple outlet extension cords must be made of standard metal electrical boxes connected by heavy-duty 12-gauge, three-wire, flexible cords with approved cable connectors to a grounded (three-prong) plug. No “octopus” plugs or multi-plug adapters are permitted.
Extension cords with splices are not permitted.
Electrical connections should not be made through more than one extension cord.
Plug strips and cord connectors used outdoors must not be laid directly on the ground and should be placed a minimum of six inches above the ground.
Three-prong plugs or adapters must not be used with two-wire extension cords.
Areas around electrical panels must be kept clear and unobstructed; 36” in front, 30” on sides and 78” in height. Only licensed electricians will be allowed to do any electrical wiring or work and must submit a Request for Electrical Inspection Permit, available from the Utility Office, along with appropriate fees, prior to doing any such work. Failure to submit such a permit request may result in a delay in your concession or exhibit being allowed to open.

State law prohibits unlicensed persons from doing any form of electrical wiring or work as part of concession and exhibit assembly, and all electrical work associated with concession and exhibit assembly must be undertaken in compliance with state electrical code. Unlicensed persons doing electrical work during concession and exhibit assembly will be issued a “stop work” order, must obtain a permit and have a licensed electrician complete such work.

It is suggested that if you have a “knock-down” or sectionalized concession unit, that you have the wiring done so that any wiring between booth sections and wiring to equipment is connected with heavy duty flexible cords and twist lock connectors, or with male and female connectors, after which the sections and equipment may be assembled by unlicensed persons.

If you have questions or would like additional information in this regard, you may contact the Minnesota State Fair’s electrical inspector, Steve Kletschka, at 507-330-0886 between 7 a.m. and 5 p.m. (Monday through Friday).

GOPHER STATE ONE-CALL

Gopher State One-Call is a statewide one-call notification system established by Minnesota law to inform all Minnesota underground utility operators of intended excavation. Minnesota State Statutes Chapter 216D requires anyone who engages in any type of excavation (i.e., digging, landscaping, planting, removal of shrubs or any ground materials, grading, leveling or pounding tent or guy wire stakes) to provide at least 48 hours advance notice, excluding weekends and holidays, to Gopher State One-Call. Please contact them at 651-454-0002 in the Twin Cities metro area or 800-252-1166.

If you need additional information or assistance in this regard, please contact Sean Casey, State Fair Director of Operations – Construction, at 651-288-4436.

FIRE REGULATIONS

In accordance with requirements of Minnesota Statute 299F.011, the Life Safety Coordinator and fire code, compliance with the following measures is required:

Post the 911 emergency telephone number in plain sight in your concession or exhibit. With it, post your exact location on the fairgrounds to be passed on when making a fire call. All fires must be reported to the State Fair public safety department at 651-291-1111.
Each licensee must provide an approved 2A 10BC (5 lbs.) or larger fire extinguisher at their concession/exhibit site. Those using gas, cooking fuel or cooking equipment must have an additional 40BC fire extinguisher. All fire extinguishers must be mounted in plain sight in the concession or exhibit.
The use of an open flame is strictly prohibited in any exhibit building.
Licensees using gas on the fairgrounds must also comply with the following:
- All propane gas used on the Minnesota State Fairgrounds must be obtained from the State Fair-approved bottle/bulk propane gas company, Ferrellgas. Ferrellgas has staff and an office on the grounds (west of the International Bazaar off Underwood Street) to assist you.
- Gas-burning equipment should be American Gas Association approved and installed according to requirements of the Minnesota Uniform Fire Code and State Mechanical Code.
- In case of fire involving gas, fuel or a cooking stove, know the location of the shut-off valve for gas supplying fuel and immediately shut off the fuel at the tanks or source of supply. NOTE: In case of leakage, shut off the valve at the source and call the fair’s designated/approved gas supplier. (Fuel shut-off valves must be accessible and located in plain view, within six feet of any gas-fired equipment.)
- Always keep gas cylinders upright.
- Gas cylinders must be secured so they cannot fall down, but may not be chained to a gas manifold.
- All tanks must have an excess flow valve.
- Limit use of rubber gas hose to the standard pigtail, about 12 inches in length and 350 psi test pressure for propane service.
- Do not remove or lock gas valve handles in an open position.
- Shut off gas supplies each evening at the source.
- Gas cylinders for cooking appliances must not be liquid discharge type (usually orange in color).
- Equipment with temperature controls should be checked and calibrated annually before the fair by a qualified gas contractor to be sure the controls operate properly.
- Gas-fired equipment should be clean, with no clogged pilot lights or burners. Gas-fired equipment, including hot water heaters, must have proper ventilation for operation.
- All vent pipes must meet requirements of the State Mechanical Code. Closer exposures may be permissible with proper shielding when inspected and approved by the fire marshal.
- Ferrellgas must connect and disconnect all gas-fired equipment. Concessionaires must not remove shut-off valves at the connection point.
- Ferrellgas may refuse to connect any gas appliance that is in poor condition or a possible fire hazard, such as dirty or inadequately vented equipment, and will notify the fire marshal.
- Post the fair’s gas contractor telephone number in your concession: FERRELL GAS INC. 651-643-6065
Concessionaires are responsible for training all of their staff (in case of fire or gas leakage) to turn off the valve at the gas supply source.
Maintain good housekeeping at all times, especially around gas cylinders. Do not pile canvas, boxes, etc. on or around gas tanks.
Hot plates must have controls with high, medium and low positions, not just an on-off switch. Use of manually controlled hot oil cookers is prohibited. Thermostats are required on all hot oil fryers and cooking equipment.
Supports for cooking equipment, drapes, tents, hay, straw, artificial plantings or other decorations and flammable materials must be made of flame retardant materials or treated with flame retardant and accompanied by certification showing annual treatment by an approved applicator. Untreated combustible materials must be kept at least five feet away from stoves, hot surfaces and open flames.
Overnight sleeping in concessions and exhibits is prohibited without the prior written approval of the concessions & exhibits department and fire marshal. All proposed sleeping areas must meet all requirements of the Minnesota Uniform Fire Code.
Exhaust hood systems must be cleaned and maintained to prevent excessive grease accumulation and possible fire.
Licensees are responsible for seeing that all of their staff are aware of State Fair Fire Regulations.

PERMANENT STRUCTURE SECURITY

In an effort to maintain a low level of vandalism, we recommend the following for those who have permanent structures on the fairgrounds:

Do not leave anything of value at the site that can be easily removed if a break-in should occur.
All windows should have shutters that are secured in place. Break-ins typically occur through windows.
Doors should fit tightly and be locked with deadbolt locks rather than hasp and padlock systems. Hasps are easily cut or pried open.
Overhead and sliding doors should be chained and locked from the inside of the structure.
Any opening in the structure should be fitted with a closure and sealed so that no entry may be gained.
Appearance is very important. All closures used must be compatible with structure appearance. Structures that are well maintained and appear to have good upkeep are usually left alone.
Check on your structure from time to time throughout the year. Report any break-in or attempted break-in to the Minnesota State Fair Police Department at 651-291-1111. It is important that we know of all such incidents.
If visiting your building during the off-season, make sure doors, windows and shutters are secure and, above all, be sure to turn lights off before leaving.
A set of keys for your building or structure must be given to the concessions & exhibits department for access to facilities in the event of emergency.

DEPARTMENT OF REVENUE

The Minnesota Department of Revenue should be contacted regarding sales tax, employee income tax withholding and/or individual income tax filing as follows:

Sales Tax: Most sales made at the State Fair are subject to Minnesota sales tax (7.375%). To determine if your sales are taxable or for other general questions, contact the Sales Tax Helpline at 651-296-6181. To register for a sales tax identification number, please call 651-282-5225 or go to www.taxes.state.mn.us/taxes/sales.

Sales tax settlements may be made the day after the fair, Tuesday, Sept. 5, between the hours of 9 a.m. and 2 p.m. at the south-side window of the Libby Conference Center at 1311 Cosgrove St.

Employee Income Tax Withholding: If you pay anyone to work for you at the fair, they are considered your employee and you are required to withhold Minnesota income tax from their wages. Questions regarding withholding should be directed to the Department of Revenue at 651-282-9999.

Individual Income Tax Filing: Whether you are a Minnesota resident or not, you may be required to file a Minnesota Individual Income Tax return related to your business income at the fair. Answers to questions and appropriate forms may be obtained from the Minnesota Department of Revenue at 651-296-3781.

SPECIAL SERVICES

State Fair Marketing Department

The fair’s marketing & communications department promotes the State Fair as a whole, working closely with representatives of local and national media. You are encouraged to promote your business and maximize your 12 days at the fair using the marketing and promotional tools detailed on the “Current Licensed Participants” page of our website.

To access this information, visit mnstatefair.org; click on “participants” then “vendors & merchants.” The “2023 Marketing & Promotions Info Packet for Vendors & Exhibitors” is available under “More Information.”

media@mnstatefair.org – for questions regarding promotions, creating a news release, generating story ideas, etc.

ads@mnstatefair.org – for questions regarding advertising

socialmedia@mnstatefair.org – for questions regarding social media

logos@mnstatefair.org – for questions regarding State Fair logo and branding usage

First Aid Stations

The State Fair provides walk-in medical assistance for injuries and ailments at two First Aid locations. Call 9-911 from a fair phone or 911 from a mobile phone for ambulance assistance or transport to either First Aid facility:

FIRST AID WEST: 1834 Dan Patch Ave., next to the Police Station

Pre-fair-time hours:
- Aug. 19-21, 8 a.m. to 4 p.m.
- Aug. 22 & 23, 8 a.m. to 7 p.m.
Fair-time hours:
- Aug. 24-Sept. 4, 8 a.m. to 11:30 p.m. (10:30 p.m. on Labor Day)
Post-fair hours:
- Sept. 5, 8 a.m. to 4 p.m.

FIRST AID EAST: 1424 Cosgrove St. on the north end of the 4-H Building

Fair-time hours:
- Aug. 24-Sept. 4, 8 a.m. to 9 p.m. (8 p.m. on Labor Day)

Campground & Camping Facilities

The State Fair Campground is located at the northeast corner of the fairgrounds. There are a limited number of spaces available, and sites are made available to licensees by advance reservation only. A mileage restriction is in place for those wishing to camp. Concessionaires must reside outside a 50-mile radius from the fairgrounds to be eligible to stay. Campground sites may not be used for non-residence purposes; i.e., storage vehicle parking, product preparation or assembly, reserved vehicle parking, etc. This facility opens at 7 a.m. on Friday, Aug. 18. Entry to the campground is off of Hoyt Avenue at Snelling Avenue. To learn more about the campground, visit the campground page. For additional information, contact the campground office at campgrounds@mnstatefair.org or 651-642-2379.

Concessionaires and exhibitors licensed by the fair (and their staff) may also use our vendor-only, overnight parking lot located on Cathlin Street just south of the fairgrounds off Como Avenue, adjacent to the Stella-Como Lot. The Cathlin Vendor Lot will be filled using a reservation system. There are no mileage restrictions with respect to distance from the fairgrounds, and vendors who secure a campsite in the campground on the north end of the fairgrounds will also be permitted to apply for additional space(s) in the Cathlin Vendor Lot. Please note: The Cathlin Vendor Lot has no electrical hook-ups, but generators will be permitted. There are no water, sewer or sanitary dump facilities. Only self-contained units are permitted to park in this lot. No tents or pets are allowed. Vendors and their staff staying in the Cathlin Vendor Lot will be able to use the amenities at the campground on the north end of the fairgrounds, including the showers, laundry and sanitary dump stations. Vendors wishing to make a reservation for the Cathlin Vendor Lot should contact campgrounds@mnstatefair.org or 651-642-2379.

Concessionaires, exhibitors and those occupying recreational vehicles may not deposit any refuse or empty any gray water, fluid waste, water or other liquids onto the ground or into the streets, gutters or catch basins. Fluids (not grease and oil) and waste water must be discharged into approved sanitary sewer systems only. When sanitary sewer access is not available, holding tanks must be used until such waste can be properly discharged at an acceptable sanitary sewer access point. Grease and oil must be deposited in approved recycling containers.

Domestic animals and household pets (with the exception of guide or service dogs) are not allowed on the State Fairgrounds, in the campground or parking lots.

The UPS Store

During the fair, the UPS Store will be open 11 a.m. to 5 p.m. Monday through Saturday in Visitors Plaza. The store will be closed Sundays and Labor Day. Services include: UPS shipping; U.S. Postal Service stamps, mail and shipping; postcards and greeting cards; packaging and mailing supplies, posters, office supplies and printing, copying, scanning and email service.

The store is connected to The UPS Store located at 2355 Fairview Ave., in Roseville. Please contact them at 651-635-0636 or by email at store2158@theupsstore.com.

Armored Deposit Transfer

Loomis Armored will be available onsite each day of the fair to accept bank deposits and deliver them to your local bank. They can also provide deposit processing if requested. A package rate for this 12-day service has been established that includes bills of lading and 12 tamper-resistant deposit bags. Services must be established prior to start of the State Fair. Please call Scott Tofel at Loomis Armored, 414-462-9162, ext. 2527, for additional details on armored transport service during the fair.

Banking

Bremer Bank located in Visitors Plaza will serve concessionaires and Bremer clients during the following hours:

Wednesday, Aug. 23 9 a.m. to 4 p.m.
Thursday, Aug. 24-Monday, Sept. 4 7:30 a.m. to 4 p.m.

Banking services available include vendor coin and currency orders, deposit processing, check cashing for Bremer customers, a 24-hour ATM and night depository.

New account opening will be available for vendors on Aug. 23. Please contact Bremer Bank in Roseville at 651-288-3880 with questions.

*Due to a national reduction in coin circulation, coin orders may be limited. Please plan accordingly.

Post Office

There are three locations near the Minnesota State Fairgrounds:

2000 W. County Rd. B2, Roseville, MN 55113
1430 Concordia Ave., St. Paul, MN 55104
2309 Como Ave., St. Paul, MN 55108

Convenience Store

A convenience store (Steichen’s Grocery/Deli) is located in the Commissary Building, north of the Sheep & Poultry Barn. The store carries items including over-the-counter medications, infant supplies, snacks, beverages and grocery items.

Lost & Found

If you or a guest are looking for misplaced belongings, call 651-288-4555, email lostandfound@mnstatefair.org or visit the Lost & Found office located on Dan Patch Avenue across from West End Market, 1842 Dan Patch Ave.; open at the following dates and times:

During the fair – Aug. 24 to Sept. 4: 8 a.m. to 11:30 p.m. (10 p.m. on Labor Day)

Items found between 11:30 p.m. and 8 a.m. during the fair should be turned in at the Police Station next door. Items can be turned in at any information booth, as well as designated locations in buildings throughout the grounds; a lost & found runner will bring these items to the Lost & Found office. For information on these locations, call 651-288-4555.

After the fair, Lost & Found is open (in the Admin Too Building):

Tuesday, Sept. 5 – Thursday, Sept. 7, 9 a.m. to 3 p.m.

Friday, Sept. 8, 9 a.m. to noon

Tuesday, Sept. 12 to Friday, Sept. 22, 8 a.m. and 4:30 p.m. Monday through Friday

Contact Lost & Found year-round at 651-288-4555 or lostandfound@mnstatefair.org.

Care & Assistance

Care & Assistance is located across from West End Market at 1838 Dan Patch Ave. Hours are 8 a.m. to 10 p.m. (8 p.m. Labor Day). It is headquarters for people of any age who have become lost or separated from their group and has an area for nursing and infant care as well as wheelchair battery recharging. Phone number is 651-288-4556.

2023 MINNESOTA STATE FAIR SUPPLIERS

ICE SERVICE

Gopher State Ice Company is the fair’s designated ice supplier and will supply all concessionaires and exhibitors in need of ice cubes and block ice.

Gopher State Ice Company will be open from 9 a.m. to 9 p.m. daily. Their main office is located west of the International Bazaar off Underwood Street, plus they have satellite facilities across the fairgrounds. You may call them during the fair at 651-643-6070. Before the fair, you may contact Paul Abdo (Gopher State Ice) at 612-382-0066.

SUPPLY STORAGE

Gopher State Ice Company also has a limited amount of freezer, refrigerated and dry storage space available with easy access and dock loading. You may reserve storage space by calling Larry or Paul Abdo at 612-382-0066 before the fair or 651-643-6070 during the fair.

PROPANE GAS SERVICE

Propane gas used for any purpose on the State Fairgrounds must be obtained from Ferrellgas Inc. You may call them at 651-438-2619.

During the fair, Ferrellgas has an office on the fairgrounds located west of the International Bazaar off Underwood Street. Contact them at 651-643-6065.

DECORATING COMPANY

FERN Exposition Services rents tables, chairs, carpet, counters, stools and drapes and provides other exhibit booth equipment and services. They operate an office on the fairgrounds from mid-August through Labor Day at their location in the Commissary Building, north of the Sheep & Poultry Barn. Call them on the fairgrounds at 651-643-6173, or contact their main office at 800-774-1251, ext. 1.

PROMOTIONS

Opening Day • Thursday, Aug. 24

All-day specials offered on Mighty Midway and Kidway rides & games.

Opportunity for vendors to offer Opening Day deals or discounts for all fair guests.*

Discounted admission prices for all ages at the entrance gates:

Adults (13-64): $16
Seniors (65+): $13
Kids (5-12): $13
Children (4 and under): Always free

Seniors Day • Monday, Aug. 28

Early bird specials offered on Mighty Midway and Kidway rides & games until 1 p.m.

Opportunity for vendors to offer Seniors Day deals or discounts for all fair guests.*

Discounted admission prices for seniors at the entrance gates:

Seniors (65+): $13

Military Appreciation Day • Tuesday, Aug. 29

All-day specials offered on Mighty Midway and Kidway rides & games.

Opportunity for vendors to offer Military Appreciation Day deals or discounts for all fair guests.*

Discounted admission prices at the entrance gates for active military, their spouses and kids; retired military and their spouses; and military veterans and their spouses:

Adults (13-64): $13
Seniors (65+): $13
Kids (5-12): $13
Children (4 and under): Always free

Kids Day • Wednesday, Aug. 30

All-day specials offered on Mighty Midway and Kidway rides & games.

Opportunity for vendors to offer Kids Day deals or discounts for all fair guests.*

Discounted admission prices for kids at the entrance gates:

Kids (5-12): $13
Children (4 and under): Always free

Seniors Day • Thursday, Aug. 31

Early Bird Specials offered on Mighty Midway and Kidway rides & games until 1 p.m.

Opportunity for vendors to offer Seniors Day deals or discounts for all fair guests.*

Discounted admission price for seniors at the entrance gates: Seniors (65+): $13

Kids Day • Monday, Labor Day, Sept. 4

All-day specials offered on Mighty Midway and Kidway rides & games.

Opportunity for vendors to offer Kids Day deals or discounts for all fair guests. * Vendors may also fill out a separate form (available in August) to offer Last Chance deals on this day.

Discounted admission prices for kids at the entrance gates: Kids (5-12): $13
Children (4 and under): Always free

* Vendors offering an approved deal or discount will receive a sign to display in their booth that denotes their participation on special days. Approved deals will also be listed in the Deals, Drawings & Giveaways Guide (distributed free at all information booths and at mnstatefair.org), if requested by the vendor on the appropriate promotion form (available in the Exhibitor Portal).

Mighty Midway and Kidway ride & game specials:

All Day Mighty Midway and Kidway Specials

Mighty Midway Hours: 10 a.m. to 11 p.m. (9 p.m. on Labor Day)*

Kidway Hours: 9 a.m. – 10 p.m.* (Labor Day until 8 p.m.)

Dates:

Thursday, Aug. 24
Tuesday, Aug. 29
Wednesday, Aug. 30
Monday, Sept. 4

* Daily closing times may vary. Ticket booths close ½ hour before rides and games close.

Early Bird Mighty Midway & Kidway Specials

Mighty Midway Early Bird Hours: 10 a.m. to 1 p.m.

Kidway Early Bird Hours: 9 a.m. to 1 p.m.

Dates:

Friday, Aug. 25
Monday, Aug. 28
Thursday, Aug. 31
Friday, Sept. 1

Deals, Drawings & Giveaways Guide

This popular guide is available to the public all 12 days of the fair and lists prize drawings, giveaways, etc., along with lists of concessionaires participating in approved special promotions on Opening Day, Military Appreciation Day, Seniors Day, etc.

Department Telephone Numbers

Attractions Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-288-4473

Concessions & Exhibits Department . . . . . . . . . . . . . . . . . . . . . 651-288-4456

Concessions & Exhibits Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-642-2440

Employment Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-288-4475

Emergencies (Fire, Police, Medical) . . . . . . . . . . . . . . . . . . . . 911

General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-288-4400

Guest Relations Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-288-4459

Midway Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-288-4491

Midway Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 651-288-4492

Operations, Sanitation & Facilities Department. . . . . . . . . . . . . 651-288-4499

Sponsorships and Touring Promotional Exhibits. . . . . . . . . . . . 651-288-4306

Telephone Department Orders/Repairs. . . . . . . . . . . . . . . . . . . .651-288-4457

Ticket Office Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .651-288-4427

Utility Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .651-288-4445

Download map

Minnesota State Fair

1265 Snelling Avenue N.

St. Paul, MN 55108-3099

2023 Concessions & Exhibits Manual

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MISSION STATEMENT

INTRODUCTION

Department Contact Information

Minnesota State Fair Staff

Concessions & Exhibits Department Location

Superintendents

Building/Area Office Location

POLICIES

LICENSEES, FEES AND FORMULAS

ADDENDA

ASSESSMENTS

MISREPRESENTATION

GATE ADMISSION AND VENDOR PARKING

Vendor Pre-Fair Discount Gate Admission Gates

Vendor Parking Vouchers

Refunds

HOURS OF OPERATION AND STAFFING

Labor Day

Weather

Security

PERSONNEL REQUIREMENTS

GROUNDS PERMITS FOR OVERNIGHT STAYS & SECURITY

INDEMNIFICATION

INSURANCE

General Liability Insurance

Workers’ Compensation Insurance

General Insurance Requirements

STATE FAIR PROPERTY

SMOKING

PROHIBITED MERCHANDISE AND PRIZES

CONFLICT OF INTEREST

TIPS & TIP JARS

DONATIONS AND CONTRIBUTIONS

RAFFLES

STOCK SALE

PROCEDURES

LICENSE CANCELLATION/REFUNDS

SETUP AND TEARDOWN

Setup

Teardown (Labor Day)

PRODUCT PRICES AND COUPONS

BOOTHS AND STRUCTURES

Inside Buildings

Outside Buildings and Structures

Tents

MAINTENANCE, REPAIR, REMODELING AND IMPROVEMENT REQUESTS/PERMITS

GOPHER STATE ONE-CALL

UTILITIES

Electric

Plumbing, Water and Sewer

Gas (Natural and Propane)

SOUND SYSTEMS

DEMONSTRATIONS

STATE FAIR GRAPHICS USE

SIGNS AND ADVERTISING

PRIZE DRAWINGS

PROMOTIONS

GIVEAWAY ITEMS, SAMPLING AND HANDOUTS

FOOD AND BEVERAGE SAMPLING

MEDIA AND MARKETING

PERMITS

DELIVERIES BEFORE THE FAIR

SHIPPING INFORMATION

DELIVERIES DURING THE FAIR

RECYCLING

TRASH AND SANITATION

MACHINERY REGULATIONS

EMERGENCIES

GENERAL INFORMATION AND SERVICES

PARKING AND TRAFFIC

Employee Parking

DECORATING COMPANY

EMPLOYMENT CENTER & INFORMATION

FORKLIFT

HOME SOLICITATION SALES ACT

APPENDIX A – FOOD & BEVERAGE CONCESSION GUIDELINES

APPENDIX B – MIGHTY MIDWAY & KIDWAY LICENSEES

SETUP AND TAKEDOWN